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ESRS S1: Own Workforce·Disclosure Requirement S1-7

Collective Bargaining & Social Dialogue

Guida pratica per preparare questa informativa. Usa questa scheda per individuare le informazioni da predisporre, verificare le affermazioni e organizzare le evidenze a supporto. Per i requisiti esatti, fai sempre riferimento alla fonte ufficiale European Commission.

Passaporto pubblicato

Revisione in attesa
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Standard

ESRS S1: Own Workforce

Disclosure Requirement S1-7 · 2026-5010-final

In vigore

2027-01-01

Fonte ufficiale: Apri ↗

Ultima revisione

Materiale didattico LRA · Non emesso né approvato da European Commission

Focus dell’informativa

This disclosure asks an organisation to explain how it approaches collective bargaining and social dialogue across its workforce. In practice, that means describing whether workers are covered by collective bargaining arrangements, how the organisation engages with worker representatives or unions, and whether these arrangements apply broadly across the business or only in certain countries, entities, or sites.

The practical focus is on coverage and consistency, not just headline commitments. Reporters should think about where collective bargaining and social dialogue are actually in place, where they are not, and whether there are differences between operations, subsidiaries, or major sites. If coverage is partial, the explanation should make clear what parts of the workforce are included and what parts are outside the arrangement.

Questo materiale didattico LRA supporta la preparazione dell’informativa. Per i requisiti esatti, fai sempre riferimento alla fonte ufficiale European Commission.

Prima di iniziare

Prima di iniziare

Una breve checklist prima di preparare questa informativa: spunta ogni voce man mano che la definisci.

Preparazione

Informazioni chiave da preparare

Campo da preparare Cosa rilevare Suggerimento sull’evidenza Responsabile
Coverage percentage The share of the relevant population that is included in the reported figure, expressed as a percentage. Use the underlying population count and the included count from the source dataset, then check the percentage calculation. Reporting / Data management
Regional split A narrative breakdown of the relevant population by region, using the organisation’s chosen regional grouping. Pull the regional classification from the master data or reporting extract and confirm the grouping logic used for the report. HR analytics / Reporting
Country split A narrative breakdown of the relevant population by country, using the organisation’s country list for the reporting set. Reconcile the country names or codes to the HR, payroll or entity master and confirm the reporting cut-off date. HR analytics / Entity reporting
Representation coverage The percentage of the relevant workforce or group covered by the representation measure being reported. Check the covered headcount against the total in the same source population and verify the calculation basis. HR / Employee relations
EEA split A narrative breakdown for the European Economic Area subset, showing how the relevant population is distributed within that scope. Use the EEA country mapping from the reporting dataset and confirm which entities or locations are included. HR analytics / Regional reporting
Works council status Whether a works council exists for the relevant population or entity, recorded as a clear yes or no. Confirm the status against local HR, legal or employee relations records and the entity list in scope. Employee relations / Legal
+ Mostra i sotto-elementi di S1-7 (checklist di lavoro LRA)

Come prepararla

Set the reporting boundary first. Decide which workforce population you are measuring for the coverage percentage, and which employee groups sit inside the representation measure. Keep the same boundary across the figures unless you can explain a change.
Define the categories you will use before collecting data. For the coverage figure, separate the relevant regions and countries. For the representation figure, identify the EEA split you will report. For the works council item, confirm whether the answer is yes or no based on the entity’s actual arrangements.
Gather source records that support each answer. Use payroll, HR, employee relations, and governance records, or the equivalent internal systems, so you can show how the percentages and the yes/no response were derived.
Calculate and assemble the reported outputs. Enter the coverage percentage, the representation coverage percentage, the regional and country breakdowns, the EEA breakdown, and the works council response in the format required by your reporting system.
Record any exclusions, assumptions, or boundary changes. If any part of the workforce was left out, or if the scope differs from prior periods, note what changed and why so the reported numbers can be traced back to the underlying population.
Check the draft against the official source before sign-off. Confirm that each required field is complete, the percentages are internally consistent, the geographic labels match the source records, and the final wording still reflects the underlying requirement without adding anything extra.

Richiedi i dati

Request the collective bargaining and employee representation data

Traduci l’informativa in una domanda di business interna, poi adattala al linguaggio della tua organizzazione.

What share of our workforce is covered by collective bargaining or similar arrangements, where is that coverage located, and do we have a works council in place?

Use your organisation’s own terms first, then map them to the reporting fields. For example, if you talk about employee forums, staff councils, union recognition, or local consultation bodies, keep those internal labels in the request and only translate them into the reporting categories when you return the data. This is a possible LRA training template; adapt it to your organisation and check the official source before sign-off.

Richiesta debole

Can you send the ESRS S1-7 data for collective bargaining and social dialogue?

Perché non funziona: It uses framework language only, gives no boundary, no period, no source, and does not say how the owner should express the information in their own operational terms. That makes it hard to pull the right records and easy to return something inconsistent.

Richiesta migliore

Please send the workforce representation pack for [period] for [entity / boundary]. Use your own labels for union recognition, staff forums, consultation bodies, or similar arrangements, and include the coverage percentage, the countries and regions covered, the employee representation percentage, the EEA split if you hold it, and whether a works council or equivalent exists. Please also note the source system and calculation basis.

Modello di e-mail formale
Subject: Data request for collective bargaining and employee representation reporting

Hi [name],

I’m preparing the sustainability reporting pack and need your help with the workforce representation data for [period].

Please could you share the following for [entity / group boundary]:
- the percentage of employees covered by collective bargaining or a similar arrangement, with the countries and regions included;
- the percentage of employees covered by employee representation or a similar arrangement, with the EEA split if you hold it;
- whether a works council or equivalent body is in place, and where.

Please use your team’s own labels and source records, and include a short note on how the percentages were calculated.

A simple table is fine. This is a possible LRA training template; adapt it to your organisation and check the official source before sign-off.

Thanks,
[preparer name]
Versione breve per Teams / Slack
Hi [name] — could you send the workforce representation data for [period] for [entity / boundary]? I need: coverage %, countries/regions, employee representation %, EEA split if available, and whether there’s a works council or equivalent. Please use your own internal labels and add the calculation basis. A table is fine. Thanks.

Esempi di settore

Manufacturing

Contesto. A group with plants in several countries, some with union recognition and local employee committees.

Richiesta adattata. Please provide the workforce representation data for [period] across all manufacturing sites in [countries / entities]. Use your site-level labels for union recognition, employee committees, and consultation bodies. Include coverage %, representation %, country and region split, and whether any site has a works council or equivalent.

Esempio di risposta. Site A: 78% coverage, Germany, EEA, works council yes. Site B: 42% coverage, UK, Europe, works council no. Source: labour relations tracker; basis: headcount.

Retail

Contesto. A retailer with stores, distribution centres, and a head office, using staff councils in some countries and local consultation groups in others.

Richiesta adattata. Please share the employee representation data for [period] for stores, DCs, and head office in [boundary]. Use your internal terms for staff councils, employee forums, and consultation groups. Include coverage %, representation %, country and region split, and whether a works council or equivalent is present.

Esempio di risposta. Retail operations: 55% coverage, France and Belgium, Europe, works council yes. Head office: 18% coverage, UK, Europe, works council no. Source: people relations log; basis: FTE.

Redigi la tua informativa

Note che trasformano i dati in un’informativa

Modelli formativi LRA: adattali alla tua organizzazione e verifica la fonte ufficiale prima dell’approvazione.

Nota metodologica

State how the organisation defined the employee population included in the figures, how coverage was measured, and how regional and country groupings were assigned, including the basis used for the representation dataset and the yes/no test for works council presence.

Nota di contesto

Explain what the coverage percentages mean in practice: they show how complete the underlying people data is, where the reported workforce is located, and how much of that population is captured in the representation information.

Dichiarazione sulle variazioni

If the coverage, geographic split, or works council result changed from a prior period, note whether the movement came from changes in workforce location, data availability, reporting scope, or the underlying employee base.

Voce dell’indice dei contenuti

S1-7 Collective Bargaining & Social Dialogue — [location / page] / [notes]

Centro download

Strumenti e moduli per la preparazione

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Gratis · Membri della Community

Preparazione all’assurance

Per ogni affermazione, verifica le evidenze

Affermazione Rischio Evidenze da verificare
I used the group’s country-by-country employee records to identify which EEA locations were material for staffing, then checked whether a bargaining arrangement was in place in each of those places.The location list may be incomplete, the materiality filter may be applied inconsistently, or the presence/absence of an arrangement may be inferred without local confirmation.A dated country selection working paper; HR headcount extracts used for the cut-off; local HR or legal confirmations for each included country; copies or summaries of the relevant arrangements; a reviewer sign-off showing the final country list was approved before publication.
I confirmed, for the disclosed European employee-representation arrangements, whether the business had an active agreement covering the relevant forum and kept the supporting documents on file.The statement may overstate the existence or scope of the arrangement, or rely on outdated documents that no longer reflect the current position.Executed agreements or current extracts; renewal/amendment records; correspondence with employee-representation leads or legal advisers; a version-controlled evidence pack showing the document in force at the reporting date; publication review notes.
I calculated the country-level coverage figures from the underlying workforce counts for each relevant EEA country, using a consistent method across all locations.The numerator or denominator may be wrong, the method may vary by country, or employees may be counted more than once or missed altogether.Calculation workbook with formulas; source headcount data by country; reconciliation to payroll or HR system totals; methodology note explaining the counting basis; independent check or review evidence before release.
For the non-EEA regions, I grouped the workforce data by region and derived the coverage percentages from the same underlying employee dataset.Regional grouping may be inconsistent, countries may be assigned to the wrong region, or the regional percentages may not tie back to the source data.Regional mapping schedule; source employee dataset with country tags; calculation file showing the regional roll-up; reconciliation to the total workforce; evidence of review of the regional classification before publication.
I checked the overall coverage figure by tracing it back to the employee headcount base and confirming that each covered person was only included once.The total percentage may be overstated if duplicate counting, overlapping coverage, or an incorrect headcount base is used.Headcount source file; duplicate-check or de-duplication logic; calculation showing the unique covered population and total workforce base; control evidence for the final arithmetic check; approval record for the published figure.

Pacchetto di evidenze da preparare

Lacune ricorrenti nella rendicontazione

A percentage is stated without the underlying counts (numerator and denominator).
The denominator — what the figure is a share of — is not explained.
Partial scope is reported as if it were complete coverage.
One-off activities are counted as if they were ongoing programmes.
Boundary or period changes that move the figure are not flagged.
Exclusions from the reported scope are not listed or explained.

Lacune ricorrenti

Errori da evitare nella raccolta dei dati

Wrong data ownerAsking the sustainability team for headcount coverage, instead of the people operations or labour-relations owner who holds the source records, leads to a figure built from the wrong system.
Framework language, not business termsRequesting data in disclosure jargon rather than the organisation’s own labels makes teams map the wrong employee groups, sites, or agreements into the file.
Scope not pinned downCollecting one company-wide number without first fixing which workforce, entities, and locations are in scope causes the result to mix populations that should stay separate.
+ Mostra 5 in più

Dove serve spesso un giudizio professionale

What counts as being covered by a worker agreementSet one clear rule for who sits inside the count, then explain any exclusions or inclusions where local labour arrangements differ across countries or sites.
How to treat people in mixed or changing employment setupsDecide whether to include agency staff, fixed-term staff, part-time staff, or others near the boundary of the workforce measure, and disclose the basis used.
Handling business changes during the reporting periodIf acquisitions, disposals, or restructurings change the workforce base, state whether you use the year-end group, an average, or another cut-off and explain any restatements.
+ Mostra 6 in più

Esempi

Esempi illustrativi

Sintetici, scritti da LRA: non provengono dal report di un’azienda né dal testo di uno standard.

Illustrative (synthetic) example — Consumer goods manufacturing

: we show the share of our workforce covered by collective arrangements, split by region and country, and we also show how much of our employee base is represented by worker bodies. For the European Economic Area, we separate the representation figure into the relevant country groupings and note whether a works council is in place.

Illustrative only; figures are internally consistent and intended to show how a reporter might present the required workforce coverage and representation information.

Synthetic illustration of workforce coverage and employee representation (people / yes-no)

CategoryWomenMen
Workforce covered by collective arrangements — Europe18002200
Workforce covered by collective arrangements — North America9001100
Workforce covered by collective arrangements — Asia-Pacific600400
Employee representation — EEA15001700
Employee representation — non-EEA8001200
Works council in place10
Illustrative (synthetic) example — Renewable energy services

: we report the proportion of our people covered by collective arrangements across regions and countries, then set out the share of employees represented by formal worker bodies. For the EEA, we break the representation figure down by country group and indicate whether a works council exists.

Illustrative only; figures are internally consistent and intended to show a different plausible reporting pattern from example 1.

Synthetic illustration of workforce coverage and employee representation (people / yes-no)

CategoryWomenMen
Workforce covered by collective arrangements — Europe1200800
Workforce covered by collective arrangements — Latin America300200
Workforce covered by collective arrangements — Middle East and Africa100100
Employee representation — EEA900700
Employee representation — non-EEA400300
Works council in place01

Report aziendali

Come le aziende rendicontano S1-7 nella pratica

Esempi di prassi di rendicontazione completa e parziale. Sono analisi basate sulle evidenze, non modelli da copiare.

Report reali pubblicati
Saipem SpA
Oil and Gas · Italy · 2025
Apri il report →
Saipem SpA’s 2025 Consolidated Sustainability Statement provides some data related to collective bargaining coverage, social dialogue, persons with disabilities, and training, though the exact percentage values are not clearly disclosed (p.152). The report includes figures on violations of human and labour rights and the number of active vendors who have signed the Vendor Code (p.169), as well as information on discrimination case files and employee distribution by country (pp.161, 153). However, several narrative items and specific percentage values relevant to the disclosure are not found or remain unclear in the report.
Ferrovial SE
Construction and Engineering · Netherlands · 2024
Apri il report →
Ferrovial SE’s Integrated Annual Report 2024 provides a percentage value for collective bargaining coverage among employees in the European Economic Area (EEA) for countries with more than 50 employees representing over 10% of the total workforce, as noted on page 131. The report references collective bargaining agreements by country and discusses the scope and review of these agreements (p.174). However, no narrative explanation or additional qualitative details about collective bargaining coverage or its implications were found elsewhere in the report.
Indra Sistemas, S.A.
Software and Services · Spain · 2025
Apri il report →
Indra Sistemas, S.A.'s Sustainability Report 2025 provides detailed percentage values for collective bargaining agreements by country, showing full coverage in Germany and Algeria for some years, and high but slightly lower coverage in Argentina (p.266). The report includes partial narrative context on social dialogue and collective bargaining coverage rates, particularly for employees in the European Economic Area (EEA), but does not present a clear headline value or comprehensive narrative explanation (p.128). Notably, there is no quotable narrative explicitly addressing collective bargaining coverage beyond these datapoints, leaving some aspects of the disclosure unclear or missing.

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Scenari da affrontare

A group has staff in three countries: one site is covered by a union agreement, another uses a staff forum, and the third has no formal employee body. The reporting team is trying to decide how to describe the share of workers covered and which locations to list.

DHow should the team decide what to include when mapping coverage across the business?
Mostra la risposta modello →

A multinational has one European employee forum that spans several countries, plus separate bargaining arrangements in two individual countries. The preparer is unsure whether to report only the forum or also the country-level arrangements.

DWhat is the right way to present the geographic picture so it is not misleading?
Mostra la risposta modello →

A company has a works council in one country, but the local HR team says it is inactive and has not met this year. The reporting team wonders whether it should still be flagged in the disclosure.

DShould the existence of that body still be considered when completing the employee-voice information?
Mostra la risposta modello →

A preparer has calculated that 68% of employees are covered by collective arrangements. In the same group, 54% are represented through a works council or similar body, and the rest are covered through direct bargaining. The team is unsure whether the representation figure should be shown separately and whether the works council answer can be left blank.

DHow should the preparer handle the representation percentage and the works-council indicator?
Mostra la risposta modello →

Riferimenti al framework

Requisiti ESRS pertinenti e informative correlate

Riferimenti disponibili al framework e informative vicine utili alla preparazione di questo requisito.

ESRS

S1-7

all’interno di ESRS S1: Own Workforce

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FAQ

Domande a cui risponde questa pagina

How do I prepare disclosure S1-7 (ESRS S1: Own Workforce) using this page step by step?+
What datapoints do I need to collect for S1-7 on this page?+
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What are the five assurance claims I need to verify for S1-7?+
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Approfondisci · S1-7

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