Health & Safety

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Что собрать до написания

Отмечайте каждое поле по мере поступления доказательств. Владельцы — команды, у которых обычно хранятся исходные файлы.

• Reporting coverage share

  Sustainability reporting / HR analytics

  The share of the relevant workforce or activity base that is included in the reported figure, using the same population and period as the underlying source data.

  Доказательства Coverage calculation file, source population definition, and reconciliation to the HR or operational system used for the denominator.

  Риск The numerator is taken from one population while the denominator comes from a different source system or period, so the percentage does not reconcile to the underlying headcount or activity base.

• Work-related deaths

  Health and safety

  A narrative summary of any deaths linked to work, separating those arising from accidents and those arising from illness, with the reporting period and affected population clear.

  Доказательства Incident log, occupational health records, investigation notes, and any internal fatality review or case file.

  Риск Accident-related deaths and illness-related deaths are merged or one category is omitted, so the reported narrative does not match the underlying case classification.

• Work accident count

  Health and safety

  The number of reportable work accidents in the period, using the organisation’s agreed incident definition and counting method.

  Доказательства Incident register, investigation log, and monthly safety dashboard reconciled to the central incident system.

  Риск Local incident logs are counted differently from the central incident system, so the accident total does not reconcile to the source register.

• Accident frequency rate

  Health and safety / HR analytics

  The accident rate expressed per one million hours worked, using the same accident count and hours base for the same reporting period.

  Доказательства Safety KPI calculation sheet, accident count source, and hours-worked extract from payroll or timekeeping.

  Риск The rate is calculated from a different hours base or period than the accident count, so the per-million-hours figure is not aligned to the source inputs.

• Work illness cases

  Occupational health

  The number of work-related illness cases recognised in the period, using the organisation’s agreed case definition and classification rules.

  Доказательства Occupational health case log, medical referral records, and case classification summary.

  Риск Non-work-related conditions are included, or work-related cases are missed because the case definition is not applied consistently to the source log.

• Lost work days

  Health and safety / HR

  The total days lost because of work-related injury or illness in the reporting period, counted on the same basis used in the incident and absence records.

  Доказательства Absence records, incident case files, return-to-work notes, and the days-lost calculation worksheet.

  Риск Days lost are mixed with calendar days or partial absences, or the count is taken from a different case set than the incident records.

Как это подготовить

Запросить данные

Request the health and safety incident data

Переведите раскрытие на язык внутреннего бизнес-вопроса, а затем адаптируйте его под терминологию вашей организации.

What are the period-end health and safety figures we need to report for our own workforce and work activities?

Use your organisation’s own terms first, then map them to the reporting labels. For example, ask for your incident log, case register, absence records and hours worked data in the language your teams already use, rather than using framework wording in the request.

Subject: Request for health and safety data for [reporting period]

Hi [name/team],

I’m pulling together the health and safety figures for [reporting period] and need your latest data for [entity / site / business unit].

Please send, in your own working format if easier:
- the count of fatal events linked to work activities, including any cases tied to injury or illness;
- the number of accident cases;
- the accident rate calculated per one million hours worked, or the inputs needed to calculate it;
- the number of work-related illness cases;
- the number of lost days linked to those cases;
- the coverage percentage for the population included in your tracking.

Please also include:
- the period covered;
- the population and boundary used;
- the source system or file;
- the counting method;
- any exclusions or special cases;
- the person who prepared the data and the date it was last updated.

If you already have a report, export or dashboard extract, that is fine. Please attach the file or share the link and note any assumptions.

Thanks,
[preparer name]

Hi [name] — could you send the latest H&S figures for [period] for [site/business unit]? I need: fatal work-related events, accident count, accident rate per 1m hours, illness cases, lost days, and the coverage % for the group you track. Please include the source file/system, boundary, counting method, and any exclusions. A dashboard export is fine. Thanks.

Отраслевые примеры

Составьте раскрытие

Заметки, которые превращают данные в раскрытие

Учебные шаблоны LRA — адаптируйте их под вашу организацию и сверьтесь с официальным источником перед утверждением.

Центр загрузок

Проверка

Для каждого утверждения проверьте доказательства

• We included non-staff cases in the accident and fatality figures where they arose within the organisation’s own labour force.

  Риски An assurer will test whether the boundary really captures non-employees and whether those cases were counted consistently rather than omitted or double-counted.

  Доказательства для проверки Incident logs, investigation files, workforce boundary notes, consolidation rules, and the working paper showing how non-staff cases were identified and added to the totals.

• We split the accident and fatality figures into separate lines for staff and non-staff so the two groups can be read apart.

  Риски An assurer will check whether the split is genuine, whether the categories are applied consistently, and whether the totals reconcile to the underlying incident records.

  Доказательства для проверки The reporting template, source incident register, classification guidance, reconciliation to the final table, and any review notes confirming the split between the two groups.

• For the accident-rate calculation, we used standard hours that reflect paid leave and documented how those hours were estimated.

  Риски An assurer will probe whether the hours basis is reasonable, whether leave was treated consistently, and whether the estimation method could distort the rate.

  Доказательства для проверки Payroll or timekeeping extracts, the hours-estimation methodology, assumptions for leave, calculation sheets, and sign-off showing the basis used for the denominator.

• We reported both the count and the rate for recordable accidents affecting our own workforce during the period.

  Риски An assurer will test whether the numerator and denominator are complete, whether the rate maths is correct, and whether the period boundary was applied properly.

  Доказательства для проверки Accident register, period cut-off checks, calculation workbook, source data extracts, and a review trail showing how the count and rate were derived.

• We disclosed the number of calendar days lost by employees because of recordable accidents and recordable ill-health cases.

  Риски An assurer will check whether days lost were counted on a calendar basis, whether only employee cases were included, and whether the totals tie back to case records.

  Доказательства для проверки Case files, absence records, return-to-work records, day-count methodology, and a reconciliation from individual cases to the published total.

• We counted employee cases of recordable work-related ill health for the reporting period and used the case register as the source.

  Риски An assurer will probe whether the health cases meet the internal recording rule used, whether duplicates were removed, and whether the period coverage is complete.

  Доказательства для проверки Occupational health records, case classification notes, the incident or health register, duplicate-check evidence, and the final tally working paper.

Где черновики идут не так

Ошибки, которых стоит избегать, и где нужно суждение

Слева — что составители делают не так при сборе данных; справа — где придётся принять и объяснить суждение.

Примеры

Как это выглядит на странице отчёта

Синтетические, написаны LRA — это не выдержки из отчёта компании и не текст какого-либо стандарта.

Лестница качества

• Базовый

  I report a 92% workforce coverage rate, with 3 work-related deaths, 18 accidents, 2.4 cases per million hours, 5 illness cases and 120 lost days.

• Лучше

  I report that our 92% coverage figure relates to the people included in our health and safety tracking, and for that group we recorded 3 work-related deaths, 18 accidents, 2.4 cases per million hours, 5 illness cases and 120 lost days.

• Лучший

  I report that, for the 92% of our workforce covered by our health and safety tracking this year, we recorded 3 work-related deaths, 18 accidents, 2.4 cases per million hours, 5 illness cases and 120 lost days, and the higher lost-day total mainly reflects two longer recovery periods after serious incidents.

Проверьте себя

Сценарии для разбора

Ссылки на стандарты

Соответствующие требования ESRS и смежные раскрытия

Guides that settle this question

Связанное и другое

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