Disclosure focus
This disclosure asks an organisation to explain how it trains workers on occupational health and safety, and how that training is delivered in practice. The focus is on whether workers receive the knowledge and skills they need to work safely, rather than on describing policies in the abstract.
In practical terms, the report should show the extent of training across the organisation: which worker groups are covered, whether it applies across all operations or only selected sites, and how the organisation ensures the training is relevant to the risks people actually face. The emphasis is on coverage and implementation, not just the existence of a training programme.
This LRA educational guidance supports disclosure preparation. For the exact requirements, always refer to the official GRI source.
Before you start
A quick mental checklist before you prepare this disclosure — tick each as you settle it.
Preparation
Key datapoints to prepare
＋ Show GRI 403-5 sub-elements (LRA working checklist)
Set out the health and safety training given to employees and to non-employee workers whose work or workplace the organisation controls.
Include both general induction or awareness training and training aimed at particular hazards, risky tasks, or dangerous situations.
How to prepare it
1Set the reporting boundary first: include your own employees and any non-employee workers whose job or workplace you control.
2Decide what counts as training for this disclosure, covering both general safety induction and any instruction tied to particular dangers, risky tasks, or hazardous settings.
3Gather the source material that supports the description, such as training records, course outlines, attendance logs, or other internal evidence showing what was delivered.
4Write the disclosure in plain language, explaining the kinds of health and safety training provided to each covered worker group.
5Note any exclusions, scope changes, or unusual assumptions so a reviewer can see exactly what was included and why.
6Check the draft against the official source to confirm the coverage, wording, and evidence trail still match the underlying requirement.
Request the data
Request the OHS training evidence from EHS / Operations
Translate the disclosure into an internal business question — then adapt it to your organisation's own language.
What health and safety training has been given to people working for us, including general induction and role-specific training for hazards, tasks, or site conditions we control?
Use your organisation’s own labels first, then map them to the disclosure. For example, ask for induction, toolbox talks, permit-to-work briefings, site safety briefings, task-specific training, or hazard training if those are the terms your teams use. Keep the request in operational language and only translate it into the reporting label at the end.
Weak request
Please provide the GRI 403-5 training disclosure data for all workers, including generic and hazard-specific occupational health and safety training.
Why it fails: It uses framework language instead of the organisation’s own terms, so the owner has to interpret what counts as training, who is in scope, and which records to pull. That increases the chance of missing local labels, incomplete coverage, or a response that is hard to verify.
Better request
Please send the training records for people working in areas or activities we control for [reporting period]. Use your normal internal names for induction, refresher, toolbox talks, task briefings, and hazard training, and include the topic, audience, date, delivery method, and source record.
Industry examples
Draft your disclosure
Notes that turn data into a disclosure
LRA training templates — adapt them to your organisation, and check the official source before sign-off.
Method note
Explain which worker groups were included, how the organisation distinguished broad health and safety training from sessions aimed at particular risks or tasks, and what evidence was used to count training as provided.
Context note
Set out what the figures indicate about how the organisation prepares people for safe work, including whether coverage is limited to general awareness or also extends to more targeted risk areas.
Fluctuation statement
If the pattern changed from the prior period, note whether that was driven by new risk controls, changes in work activities, revised training plans, or a different mix of worker groups.
Content index entry
GRI 403-5 Worker training on occupational health and safety — [location / page] / [notes]
Download Centre
Preparation tools & forms
Professional preparation tools for GRI 403-5 — free with an LRA Community membership. Register once (it's free) and every download unlocks, together with the Disclosure Library, templates and the LRA AI-assistant.
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Assurance readiness
For each claim, check the evidence
Evidence pack to prepare
Common reporting gaps
The information is presented without a date or as-at point.The scope or boundary of the statement is left undefined.Key terms are used inconsistently across the report.Material changes since the previous period are not disclosed.Assertions are made without supporting detail or a source record.Boilerplate is used that does not actually answer what is asked.
Common gaps
Mistakes to avoid when collecting the data
Wrong owner
Chasing the H&S lead alone can miss training records held by HR, site managers, contractors’ coordinators, or local supervisors who actually keep the attendance logs.
Framework language only
Asking for the disclosure in GRI terms can leave teams unsure which internal course names, toolbox talks, inductions, or hazard briefings they should pull together.
Scope left vague
If you do not pin down which employees and which non-employee workers under the organisation’s control are in scope, people may send an incomplete or overbroad set of records.
Wrong time basis
Using the wrong reporting window, such as a calendar year when the organisation tracks training by financial year or campaign cycle, can shift the evidence away from the period being reported.
Mixed counting basis
Combining headcount, course completions, and session counts in one extract can make the training picture impossible to read and can double count the same people.
Source labels lost
Copying data into a new sheet without keeping the original course titles, hazard categories, or site names can break the link back to the underlying training record.
Populations merged
Putting office staff, site crews, and controlled non-employees into one bucket can hide which groups received general safety training and which got hazard-specific sessions.
No evidence trail
Collecting figures without file names, dates, owners, or approval notes leaves no clear path to show where the numbers came from or who checked them.
Where judgement is often needed
Acquisition and disposal cut-off
Set a clear cut-off date for joining or leaving the group, then explain whether training delivered before a deal closes or after a business is sold is kept in the year’s description or left out.
Different local safety-training labels
Where countries use different names or categories for the same learning, map them to one internal set of training types and say how those local labels were grouped for reporting.
Contractors and agency staff at the boundary
Decide whether people who are not on payroll but work under your control are included, and state the rule used for any mixed or borderline cases.
Shared sites and split control
For workplaces run with another party, explain whether training is counted only where your organisation controls the work area or also where you influence the safety arrangements, and keep the approach consistent.
General induction versus task-specific learning
Separate broad safety induction from training tied to a particular hazard, activity, or situation, and disclose the basis used when one session covers both.
Central records versus local logs
Choose one source of truth for the year, such as a central register or site records, and explain how gaps, duplicates, or late updates were handled.
Estimated versus directly recorded training
If some sites cannot provide complete attendance evidence, use a stated estimate method, label it clearly, and note which parts of the figure were measured and which were inferred.
Timing of refresher and repeat sessions
State whether training is counted when delivered, when completed, or when refreshed, and explain how repeat sessions for the same person were treated.
Privacy-driven grouping of small teams
Where headcounts are small enough to risk identifying individuals, combine data into broader groups and say that the published description was aggregated to protect privacy.
Rounding and partial attendance
Apply one rounding rule across the organisation, disclose it, and explain how partial attendance or split sessions were treated so the total remains internally consistent.
Examples
Illustrative examples
Synthetic, written by LRA — not from a company report, not text from any standard.
Illustrative (synthetic) example — Food processing
We provide health-and-safety learning to both our employees and contractor staff working under our site controls. In the year, 180 of 200 employees and 72 of 80 contractor workers completed general safety induction, while 150 employees and 60 contractor workers also took role-specific sessions on machine guarding, chemical handling, and emergency response. - This synthetic example shows both broad induction and hazard-focused training for people we employ and for non-employees working in areas we control.
Illustrative only. Shows how to describe training for employees and controlled non-employee workers, covering both general and hazard-specific content, with internally consistent counts.
Illustrative (synthetic) example — Construction
Our training programme covers our own staff and subcontracted workers on sites we manage. During the reporting year, 95 of 100 employees and 38 of 40 subcontracted workers attended general safety training, and 88 employees plus 34 subcontracted workers completed extra sessions on working at height, lifting operations, and confined spaces. - This synthetic example is intended to illustrate a plain-language narrative that includes both routine safety learning and training tied to specific site risks for workers under our control.
Illustrative only. Shows how to report training for employees and other workers whose workplace is controlled by the organisation, including general and task/risk-specific topics, with consistent figures.
Company reports
How companies report GRI 403-5
Real reports where this topic is disclosed. These are report practice, not exact disclosure templates to copy.
ASE Technology Holding Co., Ltd.
Semiconductors · Taiwan · 2024
ASE Technology Holding Co., Ltd.'s 2024 CSR Report includes a narrative item related to occupational health and safety, with a reported value found on page 254. However, the specific details or metrics related to occupational health and safety are not clearly described beyond the brief mention. Other aspects of the disclosure appear to be missing or unclear in the report.
SCB X Public Company Limited
Banks / Diverse Financials / Insurance · Thailand · 2024
SCB X Public Company Limited’s 2024 Sustainability Report includes a covered narrative on its occupational health and safety management system, referencing pages 107-108, and provides data on work-related injuries on page 122, as noted on page 129. However, the report does not clearly present detailed quantitative data or specific outcomes related to these topics within the evidence provided. The extent of coverage beyond these references remains unclear from the supplied information.
WuXi AppTec Co., Ltd.
Pharmaceuticals / Biotech / Life Sciences · China · 2024
WuXi AppTec Co., Ltd.'s Environmental, Social and Governance Report 2024 includes a covered narrative on occupational health and safety management, specifically referencing work-related injuries and related performance data on page 106. The report provides a value or data point associated with these topics, indicating some level of disclosure on this aspect. However, the evidence map does not clarify the extent or detail of other related occupational health and safety metrics, leaving some elements unclear or missing.
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Check your understanding
Scenarios to work through
A facilities team uses a mix of payroll staff and agency cleaners. The site manager has records for induction, fire drills, and chemical handling sessions for payroll staff, but the agency provider only confirms that its own people were briefed off-site.
QShould the disclosure cover the agency cleaners’ safety learning as well, and if so, what level of detail is needed?
Reveal model answer →Hide answer ↑Yes. Include the safety learning for people whose work or workplace the organisation controls, even if they are not on payroll. Describe the training in plain terms, covering both general safety learning and any sessions tied to particular dangers, risky tasks, or hazardous settings, and make clear what was actually provided rather than assuming the provider’s separate briefing is enough.
Why this matters · The disclosure should reflect training for controlled non-employees as well as employees, using a clear description of what was given.
A warehouse has one standard induction for all starters, plus extra refresher sessions for forklift operation and spill response. The draft report only mentions the induction because the team thinks the specialist sessions are too detailed for a narrative disclosure.
QCan the report stop at the general induction, or should the task-specific sessions also be described?
Reveal model answer →Hide answer ↑It should describe both. A complete account covers broad safety learning and also any training aimed at particular hazards, risky activities, or dangerous situations. Leaving out the forklift and spill-response sessions would understate the training actually provided.
Why this matters · Do not limit the narrative to general induction if people also received training for specific risks or activities.
A contractor-controlled maintenance crew works on the organisation’s premises. The H&S lead has attendance sheets for toolbox talks, lockout briefings, and confined-space training, but the draft wording groups everything under one phrase: 'safety training delivered during the year'.
QIs that wording specific enough for the disclosure, or should the preparer separate the types of training?
Reveal model answer →Hide answer ↑It should be more specific. The narrative needs to explain the kinds of safety training given, so readers can see whether it was broad awareness training, hazard-focused training, or training for particular tasks or situations. A single catch-all phrase does not show that distinction.
Why this matters · Use enough detail to show the mix of general and risk-specific training, not just a broad label.
A site has no formal classroom courses, but supervisors give short on-the-job briefings before higher-risk jobs, and those briefings are logged. The reporting team is unsure whether these count because they are not called 'training' in the internal system.
QShould these briefings be included in the disclosure if they were part of how workers were prepared for the work?
Reveal model answer →Hide answer ↑Yes. If the briefings were part of the organisation’s safety learning for workers, they belong in the description, even if the internal system uses another label. The key is to explain the actual training or instruction provided, including any short sessions linked to specific hazards, activities, or situations.
Why this matters · Include practical safety instruction where it forms part of worker training, even if the organisation uses a different internal name.
Framework references
Related framework references
How this disclosure maps across the major reporting frameworks.
Primary
Related & explore
Occupational health and safety management system → Guide ✓Work-related ill health → Guide ✓Hazard identification, risk assessment, and incident investigation → Guide ✓Occupational health services → Guide ✓Worker participation, consultation, and communication on occupational health and safety → Guide ✓Promotion of worker health → Guide ✓Show all 9 related disclosures →
FAQ
Questions this page answers
How do I use the GRI 403-5 page to prepare an occupational health and safety training disclosure from scratch?+−
Start with the plain-language explainer, then follow the step-by-step 'how to prepare' section to define scope, gather the training data point, and build the draft. The page is designed to help you move from source data to a report-ready disclosure, not to replace your own internal process.
What data do I need for GRI 403-5 on occupational health and safety training?+−
The page says the key datapoint to prepare is health and safety training. Use that as the starting point for collecting the underlying figures and any supporting records needed for your draft and evidence pack.
How should I set the scope and methodology for GRI 403-5 training data?+−
Use the page’s step-by-step preparation section to work through scope and method before drafting the disclosure. The page is meant to help you make those choices consistently so the data can be explained and evidenced later.
Who should own the GRI 403-5 occupational health and safety training data in practice?+−
The page is aimed at sustainability/ESG managers, HR or data owners, and assurance reviewers, so ownership should sit with the person or team that can collect the training data and provide the evidence. The workbook is there to help you organise that handover and keep the process clear.
What should I put in the evidence pack for GRI 403-5 to be assurance-ready?+−
The page includes an evidence pack with five items for assurance readiness, alongside five assurance claims to verify. Use those materials to assemble the records that support the training data and the way you have reported it.
What are the common mistakes people make when reporting GRI 403-5 occupational health and safety training?+−
The page lists common reporting gaps and mistakes to help you avoid weak scope, missing support, or an unclear link between the data and the narrative. Check those before finalising the draft so the disclosure is easier to review and assure.
How do I use the Prep & Assurance workbook for GRI 403-5?+−
The Download Centre includes a Prep & Assurance workbook in .xlsx format that supports the preparation and assurance process. Use it to organise the data point, evidence, and draft output in one place.
What can I do with the synthetic example disclosure for GRI 403-5?+−
The page includes synthetic illustrative example disclosures, including a quantitative table, to show how the disclosure can be turned into report text. Treat them as examples only and adapt the structure to your own data.
How do I turn GRI 403-5 training data into a draft disclosure?+−
Use the draft-output section for visualisation ideas, narrative starters, and a GRI content-index line. That section is there to help you convert prepared data into a clear draft rather than starting from a blank page.
Can I reuse GRI 403-5 occupational health and safety training data for ESRS S1 (Own Workforce)?+−
The page notes ESRS S1 (Own Workforce) as the closest correspondence, so the same underlying data may be reusable across both. You would still need to check the reporting context and present it in the way each framework expects.
More questions this page can help with
GRI 403-5 occupational health and safety training: what is the first thing to check before drafting?GRI 403-5 health and safety training data: what records should I ask HR for?GRI 403-5 how to define scope for training disclosure in a sustainability reportGRI 403-5 assurance checklist: what evidence should I keep for the training figure?GRI 403-5 common reporting gaps and mistakes to avoidGRI 403-5 workbook download: how do I use the .xlsx file?GRI 403-5 printable library card PDF: what is it for?GRI 403-5 example disclosure: how should I adapt the synthetic example to my company?GRI 403-5 content index line: how do I draft it?GRI 403-5 evidence pack: what should an assurance reviewer expect to see?GRI 403-5 occupational health and safety training and ESRS S1: can I reuse the same dataset?GRI 403-5 who should sign off the training data before publication?
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