GRI 2: General Disclosures · Universal Standard
Disclosure GRI 2-1
Organizational details
Practical guidance for preparing this disclosure. Use this card to identify datapoints, verify claims and organise supporting evidence. For exact requirements, always refer to the official GRI source.
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Reviewed by
Dr Ross Kurinko · GRI Certified Trainer
To prepare this disclosure
4 datapoints ↓
4 claims to verify ↓
6 evidence areas ↓
3 report examples ↓
Disclosure focus
This disclosure asks an organisation to set out the basic facts that help a reader understand who is reporting and what entity or group the report covers. In practice, that means being clear about the organisation’s identity and the scope of the reporting boundary, so users can tell whether the information relates to the whole organisation, a particular legal entity, or another defined part of the business.
The practical focus is on coverage and clarity rather than performance. The key question is whether the report describes the organisation in a way that lets readers understand the full reporting perimeter, including whether it covers all operations or only selected sites, business units, or subsidiaries. The aim is to avoid ambiguity about what is included and what is not.
* This LRA educational guidance supports disclosure preparation. For the exact requirements, always refer to the official GRI source.
Before you start
A quick mental checklist before you prepare this disclosure — tick each as you settle it.
Preparation
Key datapoints to prepare
| Datapoint | What to capture | Evidence hint | Owner |
|---|---|---|---|
| Registered legal name | The exact name the entity uses in its formal registration and external filings, as the name that should appear on the report. | Certificate of incorporation, company registry extract, constitutional documents, or equivalent legal registration record. | Legal / Company Secretariat |
| Ownership and legal setup | A plain description of who owns the entity and the legal structure it operates under, using the same classification used in corporate records. | Group structure chart, legal entity register, shareholder records, or formation documents showing ownership and entity type. | Legal / Finance |
| Head office location | The city and country where the organisation’s main office is based, as recorded for the entity being reported. | Registered office record, company profile, annual report, or internal entity master data. | Legal / Corporate Affairs |
| Operating countries | The full set of countries where the organisation carries out its business activities during the reporting period. | Country operating list, management reporting pack, legal entity map, or regional business records. | Operations / Finance |
Show GRI 2-1 sub-elements (LRA working checklist)
- List the countries where the organisation operates.
- State the organisation’s registered name.
- Describe who owns it and the legal structure it uses.
- Give the address or place where the head office is based.
LRA working checklist - paraphrased; see official source
How to prepare
- Start by confirming the reporting entity you are describing, so the disclosure is tied to the correct legal organisation rather than a group, brand, or operating unit.
- Check the company records for the registered legal name, the ownership setup and legal structure, the head office address, and the list of countries where the business operates.
- Decide what counts as an operating country for your organisation and apply that rule consistently, so the list is complete and not based on ad hoc judgement.
- Gather the source documents that support each item, such as incorporation records, governance papers, registered office details, and internal location registers or equivalent evidence.
- Prepare the disclosure in a clear format, using either short narrative statements or a simple table, and make sure each required item is covered once and only once.
- Record any exclusions, boundary changes, or unusual cases that affect how the information was compiled, then compare the final wording and figures against the official source before sign-off.
Request the entity profile details
Translate the disclosure into an internal business question — then adapt it to your organisation's own language.
What legal and footprint details do we need to describe the organisation in the sustainability report?
Use the organisation’s own internal labels first, then map them to the report wording. For example, ask for the entity profile, company registration details, registered office, and operating countries rather than using framework terms in the request.
Weak request
Please provide the GRI 2-1 information for the organisation.
Why it fails: This uses framework language only, so the owner may not know which internal records to pull or which entity boundary to use. It also does not say what source, date, or scope details are needed for review.
Better request
Please send the current entity profile for [period] covering [boundary]: the registered legal name, ownership/legal form, head office location, and the countries where the organisation operates. Include the source record, last updated date, and any scope notes so we can map it into the report.
Formal email template
Subject: Request for entity profile details for sustainability reporting Hi [Name], Could you please share the current entity profile information for [reporting period / cut-off date] for [legal entity / group boundary]? We need the following items for the sustainability report: - Registered legal name - Ownership and legal form description - Head office location - Countries where we operate Please include the source record or system used, the date it was last updated, and any notes on whether the information applies to the parent company, the group, or a specific subsidiary set. If there are multiple versions in circulation, please confirm which one should be used for sign-off. This is a possible LRA training template; please adapt it to your organisation’s own terms and check the official source before sign-off. Many thanks, [Your name]
Short Teams / Slack version
Hi [Name] — could you send the current entity profile for [period] for [boundary]? We need the registered name, ownership/legal form, head office location, and operating countries, plus the source system and last updated date. Please use your team’s own labels if different, then we’ll map them for the report. Thanks.
Industry examples
Manufacturing
Context. A group with a UK parent, overseas sales offices, and several production sites
Adapted request. Please share the current company profile for [period] for the consolidated group: registered name, ownership/legal form, head office location, and the countries where we have manufacturing, sales, or service operations. Include the legal entity register reference and last updated date.
Example response. Prepared by: Company Secretariat; Team / function: Legal; Date provided: 12 March 2026; Reporting period / cut-off date: FY2025; Legal entity / boundary covered: Consolidated group; Source system / record: Entity register; Last updated date: 28 February 2026; Approver / checker: Company Secretary; Notes on scope or exceptions: Includes all active operating countries, excludes dormant entities.
Financial services
Context. A regulated group with a holding company, branch network, and overseas offices
Adapted request. Please provide the current group profile for [period]: legal name, ownership and legal form, head office location, and the countries where the group has active branches or offices. Please add the source register and the date the record was last refreshed.
Example response. Prepared by: Legal Entity Management; Team / function: Company Secretariat; Date provided: 20 April 2026; Reporting period / cut-off date: Q1 2026; Legal entity / boundary covered: Holding group; Source system / record: Corporate records database; Last updated date: 15 April 2026; Approver / checker: General Counsel; Notes on scope or exceptions: Country list includes branches and representative offices only.
The full request pack — response form, data table, evidence metadata and sign-off — is in the Download Centre.
Draft your disclosure
LRA training templates — adapt them to your organisation, and check the official source before sign-off.
Method note
State the organisation’s registered name, describe how it is owned and set up in law, and explain how the head office and operating countries were identified for the reporting period.
Context note
These details help readers understand which entity is being reported on and the geographic scope of its activities, so the rest of the report can be read in the right organisational and country context.
Fluctuation statement
If any of these details changed during the period, explain whether the change reflects a legal restructuring, a move of the head office, or an expansion or reduction in the countries where the organisation operates.
Content index entry
GRI 2-1 Organizational details — [location / page] / [notes]
Download Centre
Professional preparation tools and forms for GRI 2-1. Each download includes a concise “How to use” guide.
Assurance readiness
For each claim, check the evidence
| Claim | Risk | Evidence to check |
|---|---|---|
| The information reported for this disclosure reconciles to the underlying source records. | What is reported cannot be traced back to the systems or documents it was drawn from, or does not tie out to them. | calculation_workbook reconciling the reported value to source_system_export |
| The information reported for this disclosure is current as at the reporting date. | The disclosure reflects a different period, a cut-off before the reporting date, or stale data carried over from a prior period. | approval_record showing the data cut-off date and the period covered |
| The scope behind the information reported for this disclosure is applied consistently. | Parts of the organisation are silently in or out of scope, or the scope differs from the prior period without that change being explained. | methodology defining the scope and a site_register of what it covers |
| Everything in scope is included in the information reported for this disclosure — nothing material is left out. | Parts of the population that should be reported are omitted, understating or overstating the disclosure. | site_register of the full population vs the calculation_workbook of what was actually included |
Evidence pack to prepare
- The company register extract or certificate of incorporation establishing the legal entity
- The ownership / shareholder register evidencing the legal form and ownership
- The registered-office record confirming the headquarters location
- The country/entity master data listing the countries of operation
- A methodology / definition note setting out how the disclosure was scoped and prepared
- The internal approval / sign-off record for the disclosure before publication
Common reporting gaps
- The information is presented without a date or as-at point.
- The scope or boundary of the statement is left undefined.
- Key terms are used inconsistently across the report.
- Material changes since the previous period are not disclosed.
- Assertions are made without supporting detail or a source record.
- Boilerplate is used that does not actually answer what is asked.
Mistakes to avoid when collecting the data
- Wrong owner asked
The team chases a sustainability contact for legal name or head office details, when those facts usually sit with company secretarial, legal, or corporate records.
- Framework language used too early
People ask for the organisation’s details in reporting jargon instead of the business terms used in registers, filings, or internal directories, so the source team cannot match the request.
- Scope not pinned down
The collector does not agree whether the answer should cover the parent, a subsidiary, or the reporting entity only, so different teams send different versions of the same basic facts.
- Wrong reporting period basis
The data pull uses a current register snapshot without checking whether the reporting pack needs the position at the period end or another agreed cut-off.
- Counting basis gets mixed
One source lists every place the group trades, while another lists only countries with a registered presence, and the two are merged without separating the basis used for each list.
- Source labels stripped out
The original wording from filings, registers, or internal records is replaced too early, so the reviewer can no longer see exactly how the legal name or ownership form was recorded.
- Separate populations merged
Head office details for the parent and operating locations for the wider group are combined into one field, even though they describe different parts of the organisation.
- Evidence trail missing
The file is saved without the source document date, version, or approver, so nobody can trace which record supported the final entry.
- No sign-off recorded
The draft facts are circulated informally and then copied into the report without a named reviewer confirming that the legal entity details and country list were checked against source records.
Where judgement is often needed
- Acquisitions and disposals during the reporting period
Set a clear cut-off for entities added or removed in the year, explain whether the list reflects the position at period end or another date, and keep the approach consistent across the four identity items.
- Branches, subsidiaries and other operating units
Decide whether to list only the parent entity’s footprint or also separate legal entities and major operating units, then state the basis used so readers can see what is included in the country list.
- Different legal names in different places
Where the business uses local registered names, choose one naming approach for the report, explain any local variants, and avoid mixing trading names with registered names without clarification.
- Head office location versus main operating centre
If the central management location differs from the main site where most activity happens, disclose which address is being used for the headquarters field and note the distinction if it matters to understanding the structure.
- Countries with partial or temporary activity
Agree whether to include places with only a small, seasonal or project-based presence, explain the threshold or rule used, and apply it consistently so the country list is not overstated or understated.
- Entities on the edge of the reporting perimeter
For joint ventures, franchises, agents or other arrangements that sit close to the boundary, state the inclusion rule you used and describe any exclusions so readers can see why a place or entity is in or out.
- Timing of the country list
If the footprint changed near year end, choose whether the disclosure reflects the closing date or an average view, explain that timing choice, and make sure it matches the rest of the organisational description.
- Privacy-driven grouping of locations
When a named location could identify a sensitive site or small team, aggregate the information at a higher level, say that you have done so for privacy reasons, and keep the grouped total internally consistent.
Examples
Illustrative examples
Synthetic, written by LRA — not from a company report, not text from any standard.
Consumer goods · synthetic · written by LRA
This example shows a simple entity profile in first person. It covers the organisation’s registered name, ownership/legal form, headquarters location, and the set of countries where it operates.
Synthetic illustration only. We would identify our registered legal name, explain that we are a privately held limited company, and state that our head office is in Manchester, United Kingdom.
- Our operations span 6 countries in total: the United Kingdom, Ireland, France, Germany, Poland and Spain.
Renewable energy · synthetic · written by LRA
This example uses a different business profile and sector. It still covers the same four points: the legal name, the ownership/legal structure, the headquarters location, and the countries where the group operates.
Synthetic illustration only. We would disclose our registered legal name, note that we are a publicly listed parent company with wholly owned subsidiaries, and say that our main office is in Edinburgh, United Kingdom.
- We operate in 4 countries altogether: the United Kingdom, Denmark, Sweden and Norway.
Draft output & visualisation ideas
How to turn the collected data into a draft disclosure. Suggested visuals and a GRI content-index line generated from this disclosure's datapoints.
Suggested visuals
- Entity profile at a glance — table: The organisation’s registered name, ownership setup, legal structure, head office location and the countries where it operates.
- Where the organisation is based and active — map: The location of the head office and the spread of operating countries.
- Operating footprint by country — bar: A country-by-country view of where the organisation carries out activities.
- Legal and ownership profile — stacked bar: How the organisation’s ownership arrangement and legal form are described across the reporting entity.
- Head office versus operating footprint — donut: The balance between the headquarters location and the wider set of countries in which the organisation works.
From a number to a disclosure
What separates a figure from a disclosure.
Basic
We are Northbridge Holdings Ltd, a private limited company.
Better
We are Northbridge Holdings Ltd, privately owned and incorporated as a limited company, with our head office in Manchester and operations in the UK and Ireland.
Best
We are Northbridge Holdings Ltd, a privately owned limited company based in Manchester, operating in the UK and Ireland for the current reporting year; the footprint is unchanged because we did not open or close any sites this period.
Real reports where this topic is disclosed. The confidence label shows how closely each match maps to GRI 2-1 — these are report practice, not exact disclosure examples.
| Company | Sector · Country | Year | Match | Page | Report | Assurance | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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Interconexión Eléctrica S.A. E.S.P. | Electric Utilities / IPP / Energy Traders · Colombia | 2024 | Partial | p. 30 →p. 35 →p. 41 → | ISA Integrated Management Report 2024 → | ey | |||||||||||||||
Evidence in Interconexión Eléctrica S.A. E.S.P.’s reportWhat the report shows Interconexión Eléctrica S.A. E.S.P.'s 2024 Integrated Management Report covers several relevant disclosures, including respect for legal conditions in each country of operation (p.143), information on protected areas according to IUCN categories I-IV and community living conditions (p.88), and communication and training related to GRI 205-2 (p.145). The report also references processes for remediation (p.142), operations and suppliers (p.149), and a list of material topics (p.144). However, the evidence map does not clarify the completeness or detail of these disclosures, leaving some aspects of the company's sustainability practices unclear.
Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict. Datapoint coverage
Source trail
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Aguas Andinas S.A. | Water Utilities · Chile | 2025 | Partial | p. 281 →p. 136 →p. 120 → | Aguas Andinas 2025 Integrated Report → | bsi | |||||||||||||||
Evidence in Aguas Andinas S.A.’s reportWhat the report shows Aguas Andinas S.A.'s 2025 Integrated Report provides clear data on ownership structure, showing direct and indirect share percentages for related entities as of 31 December 2025 and 2024 (p.296). The report also includes information on the company's legal nature, subscribed and paid-in capital, and corporate purpose (p.276), as well as the location of its headquarters in Santiago (p.121). However, while there is some contextual information about operational responsibilities and local team concerns, no specific headline value is given for this aspect (p.61).
Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict. Datapoint coverage
Source trail
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Empresas CMPC S.A. | Forest and Paper Products · Chile | 2024 | Related | p. 27 →p. 236 →p. 22 → | Integrated Report 2024 → | EY; BSI | |||||||||||||||
Evidence in Empresas CMPC S.A.’s reportWhat the report shows Empresas CMPC S.A.'s Integrated Report 2024 does not provide any quotable evidence related to the disclosure in question, as no relevant narrative items (a) through (d) were found in the report. There is a complete absence of information or data points addressing the specific disclosure requirements. Consequently, the report offers no coverage or clarity on this disclosure.
Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict. Datapoint coverage
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Check your understanding
A group report is being drafted for a parent company with two subsidiaries. The draft names the trading brand on the cover, but the legal entity that signs contracts is different and the group has operations in the UK, Ireland and France.Which entity should be described, and what core details need to be pulled together before sign-off?
Model answer. Use the legal entity that the report is about, not the brand name. Pull together its registered name, how it is owned and set up in law, where its main office is based, and the countries where it carries on business.
Why this matters. Start from the reporting entity itself and give the basic identity facts that let a reader place it correctly.
A preparer has the company’s registered name and head office city, but the ownership structure is still being finalised after a recent reorganisation. The draft also lists only the UK, even though the business has active operations in Germany and Spain.Can the disclosure be signed off with the missing ownership detail and the incomplete country list?
Model answer. No. The description is not complete until the ownership/legal-form point is stated and every country where the organisation operates is included. If the structure has changed, the wording should reflect the current position at the reporting date.
Why this matters. Do not leave out any of the basic identity items, and make sure the country list matches the organisation’s actual footprint.
A UK-headquartered business has a branch office in Singapore and a sales team in the Netherlands, but all strategic decisions are made in London. The draft writer is unsure whether to list only the head office country or every place with staff.How should the location and country information be framed so it reflects the organisation accurately?
Model answer. State the headquarters location separately from the countries where the organisation operates. The head office is one fact; the operating countries are a broader list and should cover all places where the business carries on activity, not just the main office country.
Why this matters. Keep the head office location distinct from the operating-country list, because they answer different questions.
A preparer is compiling the opening profile for a report and has three versions of the company name in circulation: the marketing name, the abbreviated group name and the full registered name. The legal team confirms that only one of these is the entity’s registered name.Which name should be used in the disclosure, and what should the preparer do if internal documents use different labels?
Model answer. Use the registered legal name for the disclosure. If internal papers use shorter or trading names, treat them as internal labels only and reconcile them to the legal name before the report is cleared.
Why this matters. Use the entity’s legal identity, not a trading label, so readers can match the report to the correct organisation.
Analyse this disclosure across real reports
See how companies actually report GRI 2-1 — drawn from their own published reports, with the exact pages, and an LRA AI-assistant that works through it with you. Available to LRA Community members and to students throughout their platform access.
Related framework references
How this disclosure maps across the major reporting frameworks.
Related & explore
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Questions this page answers
For GRI 2-1, what exact company details should I gather before drafting the disclosure?
The page says to prepare four datapoints: the registered legal name, ownership and legal setup, head office location, and operating countries. Use those as the starting dataset before you write the disclosure. ↑ section
How do I use the step-by-step 'how to prepare' section for GRI 2-1 in practice?
Use it as a working sequence to move from collecting the four core datapoints to checking the evidence pack and then drafting the disclosure. The page is designed to help you turn source information into a report-ready answer. ↑ section
Who should own the GRI 2-1 data collection in a company, and how do I assign it?
The page is aimed at sustainability/ESG managers, HR and data owners, so ownership should sit with the people who hold the underlying company and location data. The practical approach is to assign each datapoint to the function that can evidence it and keep the record current. ↑ section
What evidence should I keep for GRI 2-1 so the disclosure is assurance-ready?
The page includes an evidence pack with six items and four assurance claims to verify using claim, risk and evidence. Build your file around those items so each datapoint can be traced back to support that an assurer can review. ↑ section
What are the four assurance claims I need to check for GRI 2-1?
The page says there are four claims to verify, each framed around the claim, the risk and the evidence. Use that structure to test whether the disclosure is complete, consistent and backed by source documents. ↑ section
What are the most common mistakes people make when reporting GRI 2-1?
The page lists common reporting gaps and mistakes, so it is useful for a final quality check before sign-off. In practice, use it to spot missing datapoints, weak evidence or inconsistencies between the draft and the source records. ↑ section
How do I turn the GRI 2-1 data into a draft disclosure?
The page has a draft-output section with visualisation ideas, narrative starters and a GRI content-index line. That gives you a simple route from source data to a first draft that can be reviewed and refined. ↑ section
Can I use the synthetic example on the GRI 2-1 page as a template for my own disclosure?
Yes, but only as an illustrative model. The page’s example is synthetic, so you should adapt the structure and wording to your own data and make sure any figures remain internally consistent. ↑ section
What is in the Prep & Assurance workbook for GRI 2-1, and how should I use it?
The Download Centre includes a Prep & Assurance workbook in .xlsx format. Use it to organise the datapoints, evidence and assurance checks before you finalise the disclosure. ↑ section
When should I use the printable Library Card PDF for GRI 2-1?
The Download Centre also includes a printable Library Card in PDF format. It is useful as a quick reference while you are collecting data, checking evidence and drafting the disclosure. ↑ section
Does the GRI 2-1 page give me a one-to-one ESRS or IFRS mapping?
No. The page says it does not assert a one-to-one ESRS or IFRS equivalent, so you should not use it as a mapping source. ↑ section
More questions this page can help with
- GRI 2-1 registered legal name evidence pack what should I include?
- GRI 2-1 ownership and legal setup how do I evidence it for assurance?
- GRI 2-1 head office location and operating countries what data sources are acceptable?
- GRI 2-1 how to avoid common reporting gaps in the disclosure draft
- GRI 2-1 how to use the workbook to prepare the disclosure
- GRI 2-1 narrative starters for a draft disclosure
- GRI 2-1 content index line how do I write it
- GRI 2-1 assurance claims claim risk evidence how should I structure them
- GRI 2-1 synthetic example disclosure table what should I look for
- GRI 2-1 who should sign off the company details before reporting
- GRI 2-1 what belongs in the evidence pack for the registered legal name and head office
- GRI 2-1 from company reports table how do I use it for benchmarking
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Sources, status and disclaimer
This LRA assistance tool is designed for educational and internal data-collection purposes. It is not an official interpretation of the GRI Standards, IFRS Sustainability Disclosure Standards or EU CSRD/ESRS requirements. When applying these frameworks in professional practice, users should consult and double-check the official standards, guidance and applicable regulatory sources.
