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GRI 404: Training and Education·Disclosure GRI 404-1
Average hours of training per year per employee
Guide pratique pour préparer cette information. Utilisez cette fiche pour identifier les données à préparer, vérifier les affirmations et organiser les preuves. Pour les exigences exactes, reportez-vous toujours à la source officielle GRI.
Passeport publié
Révision en attente
···
En cours de révision
Révision éditoriale en cours
Élaboré à partir des sources officielles et de preuves issues de rapports publiés. Aucun approbateur n’est encore enregistré : cette page ne porte donc pas de signature.
Utilisez-la avec la source officielle GRI tant que cette révision est en cours.
Norme
GRI 404: Training and Education
Disclosure GRI 404-1 · 2016
Dernière révision
—
Support pédagogique LRA · Non publié ni approuvé par GRI
Pour préparer cette information
Objet de l’information
This disclosure asks an organisation to report the average amount of training each employee receives over a year. In practice, it is about showing how much learning and development time is being provided, rather than listing every course or training event. The figure should be presented in a way that lets readers understand the overall level of training support across the workforce.
The practical focus is on how broadly training is covered across the organisation. A useful question is whether the average reflects all employees and all relevant parts of the business, or only selected sites, functions, or programmes. The reporting should make clear the scope used so readers can judge whether the number represents training across operations or only a more limited set of activities.
Ce support pédagogique LRA aide à préparer l’information. Pour les exigences exactes, reportez-vous toujours à la source officielle GRI.
Avant de commencer
Avant de commencer
Une courte liste de contrôle avant de préparer cette information — cochez chaque point une fois réglé.
Préparation
Informations clés à préparer
| Champ à préparer | Ce qu’il faut recueillir | Indice de preuve | Responsable |
|---|---|---|---|
| Gender split | Capture the gender categories used for the workforce disclosure, using the same definitions and labels as the underlying people data. | HRIS workforce extract, diversity reporting definitions, and any self-identification guidance used to classify staff. | HR / People Analytics |
| Worker category | Capture the employee groupings used for reporting, with each person assigned to the correct workforce category under the organisation’s own classification rules. | HRIS employee master data, workforce segmentation rules, and payroll or contract records used to assign categories. | HR / People Operations |
| Training hours average | Capture the average number of training hours completed by employees during the reporting period, based on the same employee set and time window used in the training records. | Learning management system reports, training attendance logs, and the calculation workbook showing the average and the employee count used. | L&D / HR Analytics |
＋ Afficher les sous-éléments de GRI 404-1 (liste de travail LRA)
Calculate the mean number of training hours completed by employees over the reporting period.
Group employees by category.
Group employees by gender.
Comment le préparer
Set the reporting boundary first: decide which employee groups and locations are in scope for this disclosure, and keep that scope consistent across the figures or narrative you will present.
Define the categories you will use before collecting data. Use clear internal labels for gender and employee groupings so the same terms are applied throughout the calculation or explanation.
Gather the supporting records for the period you are reporting on. Pull together the source evidence that shows the training time for employees, along with the underlying workforce breakdowns needed to present the disclosure.
Work out the reported result from the evidence, or prepare the narrative if the disclosure is being explained in words. Make sure the final output reflects the average training time for employees during the reporting period.
Record any exclusions, restatements, or changes in method. Explain what was left out, what changed from the prior period if anything did, and why the reported approach is the one being used.
Check the draft against the official source before sign-off. Confirm that the scope, category labels, evidence trail, and final wording all match the underlying requirement and that nothing material has been missed or added.
Demander les données
Request the training-hours data from People Analytics
Traduisez l’information en une question métier interne, puis adaptez-la au vocabulaire de votre organisation.
What training time did each employee group record during the reporting period, split by gender and employee category?
Use your organisation’s own labels first, then map them to the reporting categories. For example, if you use job family, grade, population, or workforce segment internally, ask for those terms and translate them later into the disclosure wording. Keep the request in the language the data owner already uses.
Demande faible
Please provide the GRI 404-1 data showing the evidence needed for GRI 404:GRI 404-1, split by gender and employee category.
Pourquoi elle échoue : It uses framework language rather than the organisation’s own terms, and it does not tell the owner which system, population, grouping labels, or calculation basis to use. That makes the response harder to prepare and harder to check.
Meilleure demande
Please send the training-hours extract for [period] from [system], using your usual workforce group labels. Include gender, employee category, total training hours, average hours per employee, the population covered, the calculation method, and any exclusions or assumptions. We will map your labels later. This is a possible LRA training template only; please adapt it to your organisation and check the official source before sign-off.
Modèle d’e-mail formel
Subject: Request for training-hours data for sustainability reporting Hi [Name], Could you please share the training-hours extract for [reporting period] from [source system], using the workforce groups you normally report internally? We need the data broken down by: - gender - employee category / workforce segment - total training hours recorded in the period - average hours per employee for each group Please also include: - the population covered - the definition of training used in the extract - the calculation method - the extract date and source system - any exclusions, assumptions, or data quality notes If your team uses different internal labels, please send those as-is and we will map them later. This is a possible LRA training template only; please adapt it to your organisation and check the official source before sign-off. Thanks, [Your name]
Version courte pour Teams / Slack
Hi [Name] — could you send the training-hours extract for [period] from [system], split by your usual workforce groups plus gender? Please include the method, population covered, exclusions, and extract date. We’ll map your internal labels later. This is a possible LRA training template only; please adapt it to your organisation and check the official source before sign-off.
Exemples sectoriels
Retail
Contexte. A store-based workforce with full-time, part-time, and seasonal staff recorded in an LMS and HR system.
Demande adaptée. Please send the learning-hours extract for [period] from [LMS/HR system], split by your usual staff groups such as store, warehouse, and head office, plus gender. Include total learning hours, average hours per person, the population covered, and any exclusions such as agency staff or one-off induction sessions. This is a possible LRA training template only; please adapt it to your organisation and check the official source before sign-off.
Exemple de réponse. Returned table shows: gender; staff group; headcount; total learning hours; average hours per person. Notes state that agency staff were excluded and that induction was included for new starters only.
Manufacturing
Contexte. A site-based workforce with production, maintenance, and office teams, where training is tracked through a learning platform and local spreadsheets.
Demande adaptée. Please provide the training-time extract for [period] from [system], using the site’s normal workforce categories such as production, maintenance, and support teams. Split by gender and include total hours, average hours per employee, the calculation method, and any items not counted, such as toolbox talks or external conferences. This is a possible LRA training template only; please adapt it to your organisation and check the official source before sign-off.
Exemple de réponse. Returned table shows: gender; workforce category; headcount; total training hours; average hours per employee. Notes explain that toolbox talks were excluded and that only completed courses in the learning platform were counted.
Rédigez votre information
Des notes qui transforment les données en information publiée
Modèles pédagogiques LRA — adaptez-les à votre organisation et vérifiez la source officielle avant validation.
Note méthodologique
Define the employee groups and gender categories used, and state that the figures show the average training time per person during the reporting period.
Note de contexte
These figures show how much learning time different parts of the workforce received on average, helping readers see whether development time is spread evenly or concentrated in particular groups.
Déclaration sur les variations
If the averages moved materially from the prior period, explain whether this was driven by changes in headcount mix, training availability, programme design, or other operational factors.
Entrée de l’index de contenu
GRI 404-1 Average hours of training per year per employee — [location / page] / [notes]Centre de téléchargement
Outils et formulaires de préparation
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Préparation à l’assurance
Pour chaque affirmation, vérifiez les preuves
| Affirmation | Risque | Preuves à vérifier |
|---|---|---|
| We built the coverage figure from the employee records we held for the reporting year, and we split the workforce by sex and by job group using our internal HR coding. | The assurer may test whether the grouping logic was applied consistently, whether any staff were left out, and whether the categories used in the published figure match the source records. | HR headcount extract for the reporting period; workforce coding guide or data dictionary showing sex and job-group fields; reconciliation from source records to the published figure; sample employee files or system screenshots confirming the assigned codes. |
| For the disclosed workforce breakdown, we used the same cut-off date and the same employee population across all tables, and we excluded only people outside the defined reporting boundary. | The assurer may probe boundary decisions, duplicate counting, treatment of leavers and joiners, and whether the same population was used consistently across the disclosure. | Reporting boundary memo; population definition used for the disclosure; dated headcount report; joiner/leaver logs; reconciliation showing how the final population was derived; evidence of any exclusions and the reason for them. |
| We calculated the training-hours figure from attendance logs and learning-system records, then checked the total and the average before publication. | The assurer may question whether the underlying hours were complete and accurate, whether the average was calculated correctly, and whether the published number was rounded or adjusted without support. | Training attendance records; learning-management-system export; calculation workbook showing total hours and average; rounding policy or calculation note; review sign-off from the preparer and checker; exception log for missing or corrected records. |
| Where records were incomplete, we used documented estimates or replacements only after review, and we kept a clear audit trail from the original source to the final figure. | The assurer may test whether estimates were justified, whether substitutions were applied consistently, and whether the audit trail is strong enough to support the published result. | Data-quality issue log; estimate methodology or replacement rule; approval evidence for any manual adjustments; version history of the calculation file; source-to-report traceability schedule. |
| Before release, we ran a final consistency check against prior-period data, internal management reports, and the narrative in the report so the published figure agreed with the supporting schedules. | The assurer may look for unexplained movements, mismatches between tables and narrative, and weak review controls before sign-off. | Pre-publication review checklist; variance analysis versus prior period and management reporting; final proof of the report; sign-off emails or approval form; evidence of any corrections made after review. |
Dossier de preuves à préparer
Lacunes fréquentes dans les rapports
The information is presented without a date or as-at point.
The scope or boundary of the statement is left undefined.
Key terms are used inconsistently across the report.
Material changes since the previous period are not disclosed.
Assertions are made without supporting detail or a source record.
Boilerplate is used that does not actually answer what is asked.
Lacunes fréquentes
Erreurs à éviter lors de la collecte des données
Wrong ownerChasing the learning team alone can miss the payroll, HRIS, or local people lead who actually holds the headcount and training records.
Framework language firstAsking for the metric in reporting jargon can confuse the business owner, so they send a different training summary than the one used internally.
Scope left vagueIf you do not pin down which worker groups are in or out, teams may include contractors, interns, or leavers by mistake.
Period basis mixed upUsing a calendar-year training log for a financial-year disclosure can pull in the wrong months and distort the result.
Counting basis not alignedCombining course hours, booked hours, and completed hours in one file can make the average inconsistent across sites or systems.
Source labels stripped outCopying figures into a new sheet without the original field names or system tags makes it hard to trace what each number came from.
Groups merged too earlyRolling all staff into one pool before separating the agreed people groups can hide differences between categories that should stay apart.
Evidence details missingSaving only the final number, without the extract date, source file, or owner, leaves no way to check how the figure was built.
No sign-off trailIf the draft is not reviewed by the data owner before submission, errors can pass through without anyone confirming the numbers.
Là où un jugement professionnel est souvent nécessaire
Set the people base before you calculate the averageDecide which workers sit in the headcount for the period, explain any inclusions or exclusions at the margins, and keep the same basis across the training total and the people count.
Handle joiners and leavers on a consistent time basisChoose whether to count only time actually employed in the period or to annualise part-year service, then state that approach so the average is not distorted by mid-year starts or exits.
Agree one training-hour definition across countries and functionsWhere local records treat learning time differently, map those differences to one group-wide rule, describe the conversion used, and note any country-specific exceptions.
Decide how to treat outsourced, agency, and other non-standard workersIf some labour sits close to the workforce boundary, explain whether those people are inside or outside the calculation and why that treatment matches your reporting scope.
Use a clear rule for acquisitions, disposals, and restructuresState whether the period includes only the business as owned for part of the year or a full-year view for acquired or sold operations, and explain any restatements or exclusions.
Choose measured data or a reasonable estimate where records are incompleteIf learning logs are missing or inconsistent, disclose the estimation method, the source data used, and the extent of any judgement applied.
Round in a way that does not change the storySet and disclose a rounding rule for hours and averages, and make sure the rounded figures still reconcile sensibly to the underlying totals.
Protect personal data by grouping small populationsWhere a small team or a narrow category could identify individuals, combine groups or suppress detail as needed, and explain the aggregation approach used.
Exemples
Exemples illustratifs
Synthétiques, rédigés par LRA — ils ne proviennent ni d’un rapport d’entreprise ni du texte d’une norme.
Illustrative (synthetic) example — Retail banking
During the year, we tracked learning time by gender and by staff group, and we report the average number of training hours per person for each slice.
- Women: managers 18 hours, specialists 14 hours, support staff 10 hours.
- Men: managers 16 hours, specialists 12 hours, support staff 9 hours.
This example shows how a reporter can break learning time down by gender and employee group, while keeping the figures internally consistent and clearly labelled as illustrative.
Illustrative (synthetic) example — Food manufacturing
We measured development time across our workforce and present the mean hours per employee, split by gender and job level.
- Women: senior leaders 22 hours, supervisors 15 hours, production operatives 11 hours.
- Men: senior leaders 20 hours, supervisors 13 hours, production operatives 10 hours.
This example demonstrates a second plausible way to present the same information, using a different sector and different staff categories while still showing the average training time by gender.
Rapports d’entreprises
Comment les entreprises publient GRI 404-1 en pratique
Exemples de pratiques de publication complètes et partielles. Ce sont des analyses fondées sur des preuves, non des modèles à recopier.
Indra Sistemas, S.A.
Software and Services · Spain · 2025
Indra Sistemas, S.A.'s Sustainability Report 2025 provides several relevant data points, including the calculation of the gender pay gap as "[average male salary - average female salary] / [average male salary]" on page 118, average remuneration by employee category with figures from 25,950 to 35,103 on page 119, and the average number of training hours per employee ranging from 16.0 to 22.8 on page 114. The report also includes employee numbers by category and gender (p.93) and part-time employee percentages by category and gender (p.266). However, it does not clearly present a comprehensive gender pay gap figure or detailed analysis beyond the formula, and some contract type data remain unclear (p.94).
Firstsource Solutions Limited
Professional Services · India · 2025
Firstsource Solutions Limited’s ESG Report FY 2024-25 provides detailed data on employee distribution by age and management level, showing numbers for permanent employees across categories such as top, middle, junior, and non-management on page 124. The report also includes gender breakdowns of permanent employees, with figures for male, female, and others on page 90, and training hours data indicating an average of 17.27 learning hours per associate on page 103. However, some data points such as internal hires by gender and training hours by gender are mentioned in the source trail but not clearly detailed in the main report pages provided, leaving some aspects of workforce composition and development less explicit.
Temenos AG
Software and Services · Switzerland · 2025
Temenos AG’s Sustainability Report 2025 provides detailed data on employee turnover rates by gender and region, with turnover defined according to GRI standards (p.54). The report also includes workforce composition by employee category and gender (p.51), as well as average training hours by gender during the 2025 talent review cycle (p.55). However, while there is demographic data on diversity groups (p.52), the report does not clearly present turnover rates broken down by diversity categories or provide comprehensive training participation rates across all employee groups.
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Comment préparer GRI 404-1 ?
Quelles données dois-je collecter ?
Où voir un exemple issu d’un rapport réel ?
Quelles erreurs éviter ?
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Vérifiez votre compréhension
Scénarios à travailler
A preparer is compiling the learning and development note for a group with three staff segments: senior managers, office staff, and field staff. The training log shows different totals for women and men in each segment, and some people joined part-way through the year.
QHow should the preparer present the figures so the note is usable and not misleading?
Afficher la réponse type →Masquer la réponse ↑
Break the information out by both sex and staff segment, then show the average training time for each combination using the hours actually completed in the reporting period. If someone was employed for only part of the year, include only the training they took during that period; do not blend in time outside the reporting window.
Pourquoi c’est important · Use the period’s actual training activity and separate the data in the ways the disclosure asks for, so readers can see differences across groups.
A company has a mix of permanent employees, fixed-term staff, and agency workers. The HR system records training for everyone, but the reporting team is unsure whether to combine all of them into one average.
QWhich people should be included when calculating the average training hours for this disclosure?
Afficher la réponse type →Masquer la réponse ↑
Limit the calculation to the organisation’s employees, then group them by sex and by employee category. Do not fold in agency workers if they are not part of the employee population being reported; the average should reflect the training taken by employees in each category during the year.
Pourquoi c’est important · Keep the calculation tied to the employee population covered by the disclosure, and do not mix in other worker groups unless they are part of that population.
The training register shows 120 employees in one category. Ninety employees each completed 8 hours of training, while 30 employees completed none. The team is unsure whether the zero-hour group should be left out because it makes the average look lower.
QShould employees with no training be included in the average, and how is the figure worked out?
Afficher la réponse type →Masquer la réponse ↑
Yes. The average should reflect all employees in the relevant group, including those with no training. In this example, the total training hours are 720 hours (90 × 8), and dividing by 120 employees gives an average of 6 hours per employee for that category.
Pourquoi c’est important · Include zero-training employees in the denominator so the average shows the full picture for the group.
A preparer has separate spreadsheets for women and men, but one category has only two employees and the other has 200. The team wonders whether it is acceptable to report only the larger group because the smaller one is easy to identify.
QWhat should the preparer do when a group is very small but still part of the employee breakdown?
Afficher la réponse type →Masquer la réponse ↑
Report the average for every relevant sex-and-category combination that exists in the workforce data, even if one group is small. If a group has only a few people, the preparer should still calculate the average from the training hours completed by that group during the year and then consider whether the presentation needs careful handling to avoid confusion or unnecessary detail.
Pourquoi c’est important · Do not drop a valid group from the breakdown just because it is small; the disclosure is about the averages for each relevant employee segment.
Références au référentiel
Exigences GRI applicables et informations connexes
Références disponibles du référentiel et informations voisines utiles à la préparation de cette exigence.
GRI
GRI 404-1
au sein de GRI 404 : Training and Education
Connexes et exploration
Programs for upgrading employee skills and transition assistance programs → FichePercentage of employees receiving regular performance and career development reviews → Fiche
Parcourir toutes les informations →
Plus dans GRI 404 → Parcourir le catalogue complet → Accueil de la Bibliothèque des informations → Rechercher dans toutes les informations →
FAQ
Questions auxquelles cette page répond
For GRI 404-1, what data points should I gather before I start drafting the disclosure?+−
The page says to prepare three core datapoints: gender split, worker category and average training hours. Use those as the starting set for your data request and check they are available for the same reporting period and scope.
How do I use the step-by-step preparation section for GRI 404-1 in practice?+−
Use it as a working checklist to move from the plain-language explainer to the datapoints, then to methodology, evidence and draft output. It is designed to help you prepare the disclosure rather than just describe it.
What should I decide about scope and methodology for the GRI 404-1 training and education page?+−
The page is set up to help you define what population is included, how worker categories are treated and how the average training hours are calculated. Keep those choices consistent across the datapoints and explain them clearly in the draft.
Who should own the GRI 404-1 data collection and sign-off process?+−
The page is aimed at sustainability/ESG managers, HR or data owners, and assurance reviewers, so ownership should sit with the person who can confirm the source data and methodology. In practice, that usually means one named owner for the data and one reviewer for assurance readiness.
What evidence should I include in the GRI 404-1 assurance pack?+−
The page includes an evidence pack with five items and five assurance claims to verify. Use those to show the source data, the calculation approach and the checks that support the final figures.
What are the five assurance claims on the GRI 404-1 page and how do I use them?+−
The page says there are five claims to verify, each with a claim, risk and evidence prompt. Use them as a control list to test whether the disclosure is supported, where it could go wrong and what documents prove it.
What are the common reporting gaps or mistakes on the GRI 404-1 page?+−
The page lists common reporting gaps and mistakes so you can check for missing scope, unclear methodology or weak evidence before drafting. Use that section as a pre-submission quality check.
How do I turn the GRI 404-1 data into a draft disclosure?+−
The page includes draft-output support with visualisation ideas, narrative starters and a GRI content-index line. Use those to turn the prepared data into a short, readable draft and then tailor the wording to your organisation.
How should I use the GRI 404-1 workbook download to prepare the disclosure?+−
The Download Centre includes a Prep & Assurance workbook in .xlsx format. Use it to organise the datapoints, evidence and assurance checks before you finalise the draft.
What is the printable Library Card for GRI 404-1 used for?+−
The Download Centre also includes a printable Library Card in .pdf format. It is a quick reference aid for the disclosure, useful when you want the key points in one place while you work through the data and evidence.
Can I reuse GRI 404-1 data for ESRS S1 (Own Workforce)?+−
The page notes ESRS S1 (Own Workforce) as the closest correspondence, so the same underlying data may be reusable. Treat that as a practical link rather than assuming the reporting asks are identical.
Autres questions auxquelles cette page peut aider
GRI 404-1 training and education: what should I ask HR for first?How do I check whether my GRI 404-1 average training hours are ready for assurance?What evidence do I need for GRI 404-1 gender split and worker category data?How do I avoid common mistakes when drafting GRI 404-1 training and education?What should go into a GRI 404-1 evidence pack?How do I use the GRI 404-1 narrative starters in a report draft?What does the GRI 404-1 plain-language explainer help me decide?How do I build a GRI 404-1 content index line from the page?Where can I find real company report examples for GRI 404-1?How do I use the synthetic example disclosure on the GRI 404-1 page?What is the closest ESRS reference for GRI 404-1 and can I reuse the data?Who should review the GRI 404-1 workbook before submission?
Aller plus loin · GRI 404-1
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Comment cette bibliothèque est construite
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63 171 pages avec citations au niveau de la page
272 fiches disclosure conçues par des praticiens
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