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GRI 403: Occupational Health and Safety 2018 · Topic Standard · Cross-sectoral
Disclosure GRI 403-4

Worker participation, consultation, and communication on occupational health and safety

Practical guidance for preparing this disclosure. Use this card to identify datapoints, verify claims and organise supporting evidence. For exact requirements, always refer to the official GRI source.

Open official GRI source
Dr Ross Kurinko, GRI Certified Trainer
Reviewed by Dr Ross Kurinko · GRI Certified Trainer LRA educational guidance · Not issued or endorsed by GRI
To prepare this disclosure 6 datapoints ↓ 6 claims to verify ↓ 5 evidence areas ↓ 3 report examples ↓
Disclosure focus

This disclosure asks an organisation to explain how workers are involved in occupational health and safety matters in practice. It is about the channels used for participation, consultation and communication, and whether workers can raise concerns, share views, and receive information on health and safety issues in a meaningful way.

The practical focus is on how far these arrangements apply across the organisation, not just at a few well-managed sites. A useful report should show whether the approach covers all operations, including different locations, worker groups and employment arrangements, and where there are gaps or differences in coverage.

* This LRA educational guidance supports disclosure preparation. For the exact requirements, always refer to the official GRI source.

Before you start

A quick mental checklist before you prepare this disclosure — tick each as you settle it.

Preparation
Key datapoints to prepare
DatapointWhat to captureEvidence hintOwner
Worker input processHow employees and other people whose work or workplace is under the organisation’s control are involved in shaping, running and reviewing the health and safety system; include the main participation and consultation routes used.Meeting notes, consultation records, worker forum terms of reference, policy/process documents, and examples of feedback being used in system reviews.Health and safety / HR
Safety information accessHow workers are given access to, and kept informed about, health and safety information that is relevant to their roles and workplaces; capture the channels, timing and any role-based tailoring.Induction materials, intranet pages, toolbox talk records, noticeboard screenshots, training logs, and communication plans.Health and safety / Internal communications
Joint safety committeeWhether there is a formal committee made up of management and worker representatives for health and safety oversight.Committee charter, terms of reference, governance register, and meeting calendar.Health and safety / Governance
Committee remit and cadenceWhat the committee is responsible for, how often it meets, and what decisions it can make or influence.Terms of reference, minutes, action logs, and governance approval documents.Health and safety / Governance
Unrepresented workersWhether any workers are outside the coverage of the formal health and safety committees.Committee membership lists, workforce coverage mapping, site/shift rosters, and representation arrangements.Health and safety / HR
No-representation reasonIf any workers are not covered by the committees, explain why that gap exists in practice.Coverage mapping, local consultation arrangements, union or representative agreements, and management explanations for excluded groups.Health and safety / HR
Show GRI 403-4 sub-elements (LRA working checklist)
  • Check whether any workers are left out of these committees.
  • Set out what these committees do, how often they meet, and what decisions they can make.
  • Explain how workers can get hold of, and are kept informed about, relevant health and safety information.
  • State the reason any workers are not covered by these committees.
  • Confirm whether formal health and safety committees made up of management and worker representatives are in place.
  • Describe how employees, and other workers whose job or workplace is under the organisation’s control, take part in and are consulted on developing, putting into practice, and reviewing the health and safety management system.

LRA working checklist - paraphrased; see official source

How to prepare
  1. Set the reporting boundary first: identify the people covered, including employees and any non-employees whose work or workplace the organisation controls, so the disclosure matches the intended population.
  2. Map the two required process areas in plain language: how workers are involved in shaping, running and checking the health and safety system, and how they are given access to and told about relevant health and safety information.
  3. Check whether formal shared health and safety committees exist, and if they do, gather a clear summary of what they do, how often they meet, and how much decision-making power they have.
  4. Confirm whether any workers are outside committee coverage; if so, prepare a short explanation of who is not covered and why that is the case.
  5. Collect the supporting records and statements that back each part of the answer, then assemble the final text and any yes/no responses so they are consistent with the evidence.
  6. Review the draft against the official source to make sure every required point is covered, any exclusions or changes are explained, and nothing has been added, omitted or overstated.
Want to do this on a real report? Practise GRI social disclosures live with Dr. Kurinko — GRI Standards Certified Training. Explore →
Request the worker safety consultation evidence

Translate the disclosure into an internal business question — then adapt it to your organisation's own language.

How do people who work for us, and other workers under our site or work control, take part in safety discussions, get safety information, and are any groups left out of the formal safety forum?

Use your organisation’s own names first for the safety forum, worker reps, toolbox talks, noticeboards, apps, site briefings, and escalation routes; then map those terms to the reporting disclosure. Keep the request in your internal language rather than using framework labels.

Weak request

Please provide the GRI 403-4 evidence showing worker participation, consultation, communication, joint committees, and any unrepresented workers.

Why it fails: It uses framework language that many operational teams will not recognise, and it bundles several asks without saying what internal records to pull. It also does not tell the owner how to describe the forum in their own terms or what scope, period, or source to include.
Better request

Please send the records that show how workers at [sites/functions] are involved in safety discussions, how safety updates reach them, whether you use a joint safety forum or another route, and whether any worker groups are outside that coverage. Include the meeting notes, briefing logs, or screenshots, plus the period, scope, and your internal name for each route.

Formal email template
Subject: Request for safety consultation and communication evidence for [reporting period]

Hi [name/team],

I’m pulling together the sustainability reporting pack and need your help with the safety consultation and communication evidence for [reporting period].

Please send, in your own operational terms where possible:
- the name and purpose of the worker safety forum(s) or other consultation route(s)
- how workers take part in safety discussions and review of safety arrangements
- how safety information is shared with workers and other workers under our control
- whether any worker groups are not covered by the forum(s), and why
- the forum responsibilities, how often it meets, and what decisions it can make or influence
- any supporting records you think best evidence this, such as minutes, action trackers, briefing logs, or screenshots

Please include the scope covered, the period covered, and the source of each item. If it is easier, you can return this in the table format below.

This is a training template only; please adapt it to your organisation’s own language and check the source disclosure before sign-off.

Thanks,
[preparer name]
Short Teams / Slack version
Hi [name] — could you share the safety forum / briefing evidence for [period]? I need: how workers feed into safety decisions, how safety info is shared, whether any groups aren’t covered, and any minutes/logs/screenshots. Please use your own site terms and include scope + source. Thanks.
Industry examples
Manufacturing

Context. A plant with day and night shifts, agency staff, and contractor maintenance teams.

Adapted request. Please share the plant safety committee records for [period], plus shift briefing logs and contractor safety update records. I need to see how operators, maintenance staff, agency workers, and contractors feed into safety decisions, how updates are shared, and whether any shift or worker group is not covered. Use the plant’s own names for the committee and briefing routes.

Example response. The plant safety forum meets monthly, reviews incident trends and action closure, and can recommend controls to the site manager. Day and night shifts are covered through supervisor briefings and noticeboard updates. Agency workers receive the same induction pack and weekly safety alerts. Contractors are covered through permit briefings. Night shift agency workers are not on the forum directly; they are represented through shift supervisors and the contractor coordinator.

Logistics / Warehousing

Context. A distribution network with multiple depots, drivers, and third-party warehouse operatives.

Adapted request. Please provide depot-level evidence for [period] showing how drivers, pickers, and third-party operatives are consulted on safety, how route and depot safety updates are communicated, and whether any worker group is outside the depot forum. Include the depot’s own forum name, minutes, action log, and communication examples.

Example response. Each depot has a safety huddle and a monthly depot forum chaired by the operations manager. Drivers raise route risks through daily start-of-shift briefings; warehouse operatives use a QR feedback form and noticeboards. Safety alerts are sent by SMS and app message. Third-party operatives are included in site briefings, but some agency drivers are not on the monthly forum because they are managed by a separate transport provider; their issues are escalated through the transport lead.

The full request pack — response form, data table, evidence metadata and sign-off — is in the Download Centre.

Draft your disclosure

LRA training templates — adapt them to your organisation, and check the official source before sign-off.

Method note

Define which worker groups are included, explain how the organisation identified participation and consultation arrangements, and state the basis used to decide whether a committee exists, who it covers, and what counts as representation.

Context note

These figures show how far workers are involved in safety management, how information reaches them, and whether formal committee structures are used to support consultation and oversight.

Fluctuation statement

If the pattern has changed since the previous period, note whether this reflects changes in workforce coverage, committee coverage, meeting cadence, or the way participation and communication arrangements are organised.

Content index entry

GRI 403-4 Worker participation, consultation, and communication on occupational health and safety — [location / page] / [notes]

Assurance readiness
For each claim, check the evidence
ClaimRiskEvidence to check
I have documented how workers were involved when we designed, rolled out and reviewed the health-and-safety system, including people whose job or work location we control.The assurer will check whether the statement is backed by real participation arrangements rather than a general assertion, and whether the coverage of workers is complete and correctly defined.Minutes from consultation meetings, worker feedback records, participation plans, role descriptions, site-level engagement logs, and a documented boundary showing which workers were included and why.
I can show the route we used to make health-and-safety information available to workers and how we kept it communicated in practice.The assurer will probe whether the communication process actually operated, whether the information was accessible to the intended audience, and whether the claim is supported by evidence rather than policy wording alone.Training materials, noticeboard or intranet screenshots, toolbox-talk records, induction packs, translated or adapted materials where relevant, distribution logs, and evidence of updates when information changed.
We have confirmed whether formal shared safety committees are in place and recorded that position consistently across the disclosed operations.The assurer will test whether the existence or non-existence of committees is accurate for the reporting boundary and whether any exceptions or site differences have been missed.Committee registers, organisational charts, site lists, governance documents, local H&S arrangements, and a reconciliation showing which locations or teams have a committee and which do not.
Where committees exist, I have set out what they do, how often they meet, and what decisions they can make.The assurer will look for unsupported or overstated descriptions of committee powers, unclear meeting cadence, or a mismatch between the narrative and the underlying terms of reference.Terms of reference, meeting calendars, agendas, minutes, action trackers, delegated authority documents, and any policy setting out the committee’s remit and limits.
I have identified any workers who are outside committee representation and explained that position in the disclosure.The assurer will check whether the statement about unrepresented workers is complete, whether the affected groups are correctly identified, and whether the explanation matches the actual arrangement.Coverage mapping by site, contract type or worker group, committee membership lists, workforce population data, and a documented review showing which workers are not covered by representation.
Where some workers are not covered, I have recorded the reason for that gap and kept support for the explanation on file.The assurer will test whether the reason given is specific, credible and consistent with the organisation’s structure and worker representation arrangements, rather than a generic justification.Internal notes explaining the gap, legal or operational rationale if used, correspondence with site leaders or worker representatives, workforce structure records, and review evidence showing the explanation was checked before publication.
Evidence pack to prepare
  • The governing policy or written commitment behind this disclosure
  • A methodology / definition note setting out how the disclosure was scoped and prepared
  • Source-system exports the figures or facts were drawn from
  • The internal approval / sign-off record for the disclosure before publication
  • Minutes or records evidencing the relevant engagement or consultation
Common reporting gaps
  • The information is presented without a date or as-at point.
  • The scope or boundary of the statement is left undefined.
  • Key terms are used inconsistently across the report.
  • Material changes since the previous period are not disclosed.
  • Assertions are made without supporting detail or a source record.
  • Boilerplate is used that does not actually answer what is asked.
Examples
Illustrative examples

Synthetic, written by LRA — not from a company report, not text from any standard.

Food processing · synthetic · written by LRA

Synthetic illustration only. We involve both employees and agency staff whose day-to-day work or worksite we direct in shaping, running, and reviewing our health and safety arrangements through toolbox talks, site walkabouts, incident reviews, and annual policy refreshes. Safety notices, risk assessments, training materials, and incident learnings are shared through shift briefings, noticeboards, the intranet, and supervisor cascades; we also have a formal worker-management safety committee that meets every month, reviews trends and corrective actions, and can require follow-up from site leaders, while 18 of 120 workers are not covered because they are remote office staff with no routine site exposure and are instead represented through local line-management forums.

This example shows how a reporter can describe worker involvement, information-sharing, committee arrangements, and any gaps in representation without using standard wording.
Logistics and warehousing · synthetic · written by LRA

Synthetic illustration only. Our employees and contracted warehouse operatives who work under our site controls help shape the safety system through pre-shift huddles, joint inspections, near-miss reporting, and post-incident reviews, and they are consulted again when we test changes or check whether controls are working. We share safety rules, hazard alerts, training packs, and emergency instructions through handheld devices, induction sessions, posters, and team briefings; a joint safety panel made up of managers and worker representatives meets every six weeks, tracks actions, and can agree local changes, but 24 of 200 workers are outside the panel because they are night-shift transport coordinators based off-site and are covered instead through direct supervisor consultation.

This example demonstrates a second plausible reporting style with different worker groups, communication channels, committee cadence, authority, and a stated reason for non-representation.
Draft output & visualisation ideas

How to turn the collected data into a draft disclosure. Suggested visuals and a GRI content-index line generated from this disclosure's datapoints.

Suggested visuals

  • Worker involvement in safety management — table: A concise summary of how different worker groups are involved in shaping, running and reviewing the safety system, including employees and other workers under the organisation’s control.
  • Access to safety information — bar: A comparison of the main ways safety-related information is shared with workers, showing which communication channels or access routes are in place.
  • Joint safety committees in place — donut: The share of sites or worker groups covered by formal joint management-worker safety committees versus those not covered.
  • Committee remit and operating model — table: For each committee, its main responsibilities, how often it meets, and how much decision-making power it has.
  • Workers without committee representation — bar: The number or proportion of workers who are not represented by a joint safety committee, with a breakdown by worker group if available.
From a number to a disclosure

What separates a figure from a disclosure.

Basic

We have worker health and safety committees and share safety information with staff.

Better

We use site briefings, noticeboards and worker reps to gather input on safety controls, and our joint committees meet monthly with authority to escalate actions.

Best

Across all controlled sites this year, we involved employees and other workers in designing, running and reviewing our safety system through monthly committee meetings, toolbox talks and a shared reporting channel; 100% of workers were covered, and where a small group of 12 agency workers was not on the committee, it was because they were on short assignments and were instead included through supervisor-led consultations.

From company reports
Real published reports Compare side by side →Get it free

Real reports where this topic is disclosed. The confidence label shows how closely each match maps to GRI 403-4 — these are report practice, not exact disclosure examples.

CompanySector · CountryYearMatchPageReportAssurance
O-Bank Co., Ltd. Banks / Diverse Financials / Insurance · Taiwan 2024 Partial p. 26 →p. 309 →p. 129 → 2024 Sustainability Report → Deloitte
Evidence in O-Bank Co., Ltd.’s report

What the report shows

O-Bank Co., Ltd.'s 2024 Sustainability Report provides coverage on occupational health and safety, including worker training and the extent of workers covered by an occupational health and safety management system, as noted on pages 26 and 309. The report also references governance responsibilities related to these issues on page 193, though without specific headline values. However, some narrative items lack clear or quotable evidence, indicating partial or missing data in certain areas.

Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict.

Datapoint coverage

DatapointStatusPage
Worker input processA reported value was found on this page. covered p. 3
Safety information accessA reported value was found on this page. covered p. 309
Joint safety committeeA reported value was found on this page. covered p. 26
Committee remit and cadenceSupporting context was found, but no headline value. partial p. 193
Unrepresented workersNo quotable evidence was found in this report. not found —
No-representation reasonNo quotable evidence was found in this report. not found —

Source trail

  • p. 32 8.
  • p. 304Workers who are not employees 5.1 Employee Composition and Promotion of a Friendly Work Environment 115 2-9 Governance structure
  • p. 28management system. ˙ Guidelines for Implementing Employee Training ˙ Working Regulations 5.3 Employee Cultivation and Development Equal and Friendly Working Environment
  • p. 5352 3. Corporate Governance
  • p. 309Occupational Health and Safety 2018 403-8# Workers covered by an occupational health and safety management system 5.1 Employee
  • p. 26Worker participation, consultation, and communication on occupational health and safety GRI 403-5: Worker training on occupational health and safety
  • p. 309Occupational Health and Safety 2018 403-1# Occupational health and safety management system 5.1 Employee Composition and Promotion of a Friendly
  • p. 124suggestions. ˙ There was no instance in 2024 in which a female employee's pregnancy made a job adjustment necessary. Workplace safety All employees Number of workplace accidents & deaths as % of total employees 0.81% Low risk ˙ Adopted a set of "Working Rules for Occupational Safety and Health," which set…
  • p. 128127 5.1.3 Working Environment and Healthcare 1. Workplace Safety and Protection of the Personal Safety of Employees To create a healthy and safe work environment, O-Bank's Board approved the adoption of an "Occupational Safety and Health Policy." The policy establishes quantified management targets and sets…
  • p. 131130 Order of Rank Risks Degree of Impact Risk Mitigation and Prevention Measures 2024 Targets 2024 Target Achievement and Implementation 4 Workplace safety Low risk ˙ Periodically self-audit our compliance with occupational safety and health legislation. ˙ Adopt an "Occupational Safety and Health Policy,"…
  • p. 129Occupational Health and Safety Risk Issues Order of Rank Risks Degree of Impact Risk Mitigation and Prevention Measures 2024 Targets
  • p. 309y Code" was formulated with the participation of five labor representatives. There is no health and safety committee. 403-5# Worker training on occupational health and safety 5.1 Employee Composition and Promotion of a Friendly Work Environment 115 403-6# Promotion of worker health 5.1 Employee Composition and…
  • p. 34Frequency of Communications Stakeholders Purpose of Engagement Matters of Concern Our Response Communication Channels, Frequencies, and Results Employees
  • p. 154Frequency System for Making Improvements Multi- dimensional assessments With regard to personnel at corporate banking business
  • p. 193Responsibilities Governance Framework Name Meeting Frequency Responsibilities The Board and Board-level committees The Board
  • p. 29Frequency of operational continuity drills ˙ In coordination with the competent authority's informational sessions and trial schedule for the new market
Sands China Ltd. Hotels, Restaurants, Leisure, Tourism Services · Macao 2025 Partial p. 53 →p. 40 →p. 27 → 2025 ESG Report → EY
Evidence in Sands China Ltd.’s report

What the report shows

Sands China Ltd.'s 2025 ESG Report provides coverage on occupational health and safety, reporting zero health fatalities and detailing cases of work-related ill health over recent years, with 98% of team members covered by occupational safety and health management systems (p.40). The report also references Sustainable Development Goal 8, highlighting commitments to decent work and economic growth, including support for micro-, small-, and medium-sized enterprises (p.50). However, the report offers only partial context on governance and business conduct without headline values (p.4), and several narrative items related to the disclosure are not found or lack quotable evidence.

Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict.

Datapoint coverage

DatapointStatusPage
Worker input processA reported value was found on this page. covered p. 50
Safety information accessNo quotable evidence was found in this report. not found —
Joint safety committeeA reported value was found on this page. covered p. 40
Committee remit and cadenceSupporting context was found, but no headline value. partial p. 4
Unrepresented workersNo quotable evidence was found in this report. not found —
No-representation reasonNo quotable evidence was found in this report. not found —

Source trail

  • p. 5026 SDGs SDG Targets Why it Matters Location and Notes SDG 8 Decent Work and Economic Growth 8.3: Encourage the formalization and growth of micro-, small- and medium-sized enterprises 8.5: Achieve full and productive employment and decent work for all women and men 8.7: Eradicate forced labor and end modern…
  • p. 50Ensuring that our Team Members are valued, respected and appreciated has direct impact on our commitment to honoring and celebrating the heritage of our communities and making all guests feel welcome. Sands Material Topic: Culture and Inclusion Reference: 2025 ESG Report, p. 26 Communities SDG 2 Zero Hunger 2.1:…
  • p. 13nternship programs in a variety of disciplines and departments to help young talent explore hospitality career tracks. Globally in 2025, we hosted 400 interns from diverse academic backgrounds to gain hands-on exposure to our dynamic service culture, learn about resort operations and gather valuable insights…
  • p. 40health fatalities 0 0 0 Cases of work-related ill health 7 5 4 Team Members trained on health
  • p. 53Occupational Health and Safety 2018 403-1 Occupational health and safety management system 2025 ESG Report
  • p. 40M A N A G E M E N T A P P R O A C H O C C U PAT I O N A L S A F E T Y A N D H E A LT H OSH Management Rate Total Team Members covered by OSH management systems 98% 40,724 Team Members covered by OSH management systems that are externally audited1 59% 24,461 Safety Data 2023 2024 2025 Work-related fatalities 0 0 0…
  • p. 53Occupational Health and Safety 2018 403-1 Occupational health and safety management system 2025 ESG Report, pp. 78–79 403-2 Hazard
  • p. 13occupational safety and health can be found in the Appendix on page 78. ST R I V I N G F O R T R A I N I N G R E S U LTS Our regions
  • p. 43d actively work to prevent all forms of human trafficking and modern slavery in our operations and global supply chain. Strategy Human rights protection is fully integrated into our business, with stringent processes and rigid standards to enforce our zero-tolerance policy for violations. We proactively identify…
  • p. 40safety and health considerations into our business activities and work with suppliers and contractors to incorporate health and safety
  • p. 4unities for underrepresented groups G O V E R N A N C E C o m m it to t h e hi g h e st st a n d a rd s o f b u s i n e s s c o n d u c t Corporate Culture Act with integrity and meet our legal, fiscal and ESG responsibilities Supply Chain Management Uphold our ethical standards and ESG requirements…
CRH plc Construction Materials · Ireland 2024 Partial p. 102 →p. 59 →p. 85 → 2024 Sustainability Performance Report → EY; DNV
Evidence in CRH plc’s report

What the report shows

CRH plc’s 2024 Sustainability Performance Report provides evidence of active employee engagement through an annual survey, with results indicating a high level of engagement across its businesses (p.63). The report also details occupational health services and worker participation, consultation, and communication on occupational health and safety, referencing specific pages for further information (p.102). However, some narrative items related to this disclosure are not found or unclear in the report, with no quotable evidence available on several aspects.

Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict.

Datapoint coverage

DatapointStatusPage
Worker input processA reported value was found on this page. covered p. 63
Safety information accessNo quotable evidence was found in this report. not found —
Joint safety committeeA reported value was found on this page. covered p. 102
Committee remit and cadenceNo quotable evidence was found in this report. not found —
Unrepresented workersNo quotable evidence was found in this report. not found —
No-representation reasonNo quotable evidence was found in this report. not found —

Source trail

  • p. 63s are implemented. Measuring Employee Engagement We survey our employees through an annual employee engagement survey. Our 2024 survey results indicated a high level of employee engagement across our businesses. Each year people action plans are put in place and monitored to ensure we are continually responding…
  • p. 93CRH 2024 Sustainability Performance Report Sustainable Performance 93 Sustainable Leadership Sustainable Solutions Water Circularity Decarbonization Sustainable Foundations Natural World People & Communities Responsible Business Sustainable Performance 93 Sustainable Performance Data Summary Continued 1…
  • p. 102Occupational health services pg. 56, 59. 403-4 Worker participation, consultation, and communication on occupational health and safety pg. 55, 57-58. 403-5 Worker
  • p. 102occupational health and safety pg. 55, 57-58. 403-5 Worker training on occupational health and safety
  • p. 93Safety Management 2024 2023 2022 Managing Employee and Operations Companies that have employee safety induction (%) 100% 100% 100% Companies
  • p. 93formal joint management/worker safety dialogue (%) 94% 83% 79% Health and safety training completed by employees (hours) 1.7m 1.6m 1.5m Health
  • p. 96Health and Safety 1. Total recordable incident rate (TRIR) Rate EM-CM-320a.1 pg. 93. We disclose our safety
  • p. 53People & Communities We focus on creating a world-class culture of safety and well-being and foster continuous development, respect and teamwork to promote a thriving workplace.  Strengthening Stakeholder Relationships In This Section Why People & Communities Matter 54 Safety & Well-Being 55 Empowered…
  • p. 93Safety Culture 2024 2023 2022 Engaging on Safety Employees involved in formal joint management/worker safety dialogue (%) 94% 83% 79% Health
  • p. 55People & Communities 55 CRH 2024 Sustainability Performance Report Sustainable Leadership Sustainable Solutions Water Circularity Decarbonization Sustainable Foundations Natural World People & Communities Responsible Business Sustainable Performance 55 People & Communities Safety & Well-Being Prioritizing…
  • p. 83All CRH employees must read and understand their obligations under this Policy and report relevant issues, such as instances of human rights violations or infringement of labor standards that may be taking place in any part of the business. Managers at CRH are responsible for implementing the Social Policy,…
  • p. 83Safety Policy is complemented by our CRH Life Saving Rules and must be applied rigorously across all of our companies
Check your understanding
A UK logistics business has a safety forum for warehouse staff, but its agency pickers and cleaners work on the same site under the company’s day-to-day control. The reporting lead is deciding whether those non-employee workers should be covered in the description of how people are involved in shaping, running, and reviewing the safety system.Should the write-up include both employees and those other workers whose tasks or workplace the business controls, and explain how they take part in the safety system’s design, delivery, and review?
Model answer. Yes. The account should cover employees and also other workers whose work or workplace is controlled by the organisation, and it should explain the ways they are involved in developing, putting into practice, and checking the safety management approach. If the business uses different channels for different groups, those differences can be described clearly.
Why this matters. Include all covered worker groups and describe their involvement across the full safety-management cycle.
A manufacturing site sends monthly safety alerts by email, but many shop-floor workers do not have regular computer access. The preparer is deciding whether the disclosure can simply mention the email system or whether it needs to explain how people actually receive and can use the information.What level of detail should be given about access to and sharing of health and safety information with workers?
Model answer. The disclosure should explain the practical process for making relevant safety information available and for communicating it to workers, not just name a channel. If some workers rely on noticeboards, briefings, handheld devices, or translated materials because email is not enough, that should be described in plain terms.
Why this matters. Describe the real communication route, not just the existence of a channel.
A distribution centre has a joint safety committee made up of managers and worker representatives, meeting every six weeks. The reporting team is unsure whether it is enough to say the committee exists, or whether they also need to explain what it does and how much authority it has.If a joint management-worker safety committee is in place, what else should be explained about it?
Model answer. The disclosure should set out what the committee is responsible for, how often it meets, and what decisions it can make or influence. If it only advises rather than decides, that should be made clear; if it has delegated authority on certain matters, that should also be stated.
Why this matters. Name the committee and explain its role, cadence, and decision power.
A company has safety committees at its main sites, but several remote field technicians work alone and are not part of any committee structure. The preparer is deciding whether to leave that gap unmentioned because the technicians can still raise issues through their line manager.How should the disclosure handle workers who are not covered by the committee arrangement?
Model answer. It should say whether any workers are outside the committee coverage and explain why. If the reason is that the committee model does not fit remote or lone-working roles, or that another consultation route is used instead, that explanation should be given so the gap is transparent.
Why this matters. If some workers are not represented, say so and explain the reason clearly.
Analyse this disclosure across real reports

See how companies actually report GRI 403-4 — drawn from their own published reports, with the exact pages, and an LRA AI-assistant that works through it with you. Available to LRA Community members and to students throughout their platform access.

Compare across reports → Open in the Cabinet → What is LRA Community? →
Questions this page answers
What do I need to gather before drafting GRI 403-4 Occupational Health and Safety on this page?

Start with the datapoints listed on the page: worker input process, how safety information is accessed, whether there is a joint safety committee, the committee’s remit and cadence, whether any workers are unrepresented, and the reason where there is no representation. The page also gives a step-by-step preparation section to help you turn those inputs into a draft. ↑ section

How should I set the scope and method for GRI 403-4 Occupational Health and Safety using this page?

Use the page’s plain-language explainer and step-by-step preparation section to decide what you are covering and how you will describe it. Keep the scope tied to the listed datapoints and the evidence you can actually support in your pack. ↑ section

Who should own the data for GRI 403-4 Occupational Health and Safety in practice?

The page is useful for splitting ownership between the sustainability/ESG manager, HR or the relevant data owner, and the assurance reviewer. It gives the datapoints, evidence pack and assurance claims so each person can see what they need to provide or check. ↑ section

What evidence should I put in the pack for GRI 403-4 Occupational Health and Safety?

The page includes an evidence pack with five items to support assurance readiness. Use it alongside the six assurance claims so the evidence matches the claim, the risk and the source material. ↑ section

How do I use the six assurance claims on the GRI 403-4 page?

Treat them as a checklist for what needs to be verified before sign-off: each claim is paired with a risk and evidence prompt. That helps you test whether the draft is supported and where gaps still need closing. ↑ section

What are the common reporting mistakes on GRI 403-4 Occupational Health and Safety that this page warns about?

The page lists common reporting gaps and mistakes so you can check for missing detail, weak evidence, or unclear scope before drafting. It is designed to help you spot issues early rather than after review. ↑ section

How can I turn the GRI 403-4 data into a draft disclosure?

Use the draft-output section for visualisation ideas, narrative starters and a GRI content-index line. The page also includes synthetic illustrative examples so you can see how the datapoints can be turned into a readable draft. ↑ section

Can I use the synthetic example on the GRI 403-4 page as a template for my own disclosure?

Yes, as a drafting aid only: the examples are synthetic and are there to show how the disclosure might read. If you use the quantitative table, keep the numbers internally consistent and make sure any subset does not exceed the total. ↑ section

What should I check in the workbook and printable card downloads for GRI 403-4 Occupational Health and Safety?

The Download Centre includes a Prep & Assurance workbook in .xlsx format and a printable Library Card in .pdf format. Use the workbook to organise preparation and assurance checks, and the card as a quick reference while drafting or reviewing. ↑ section

How can the 'From company reports' table help me with GRI 403-4 Occupational Health and Safety?

It links to real published reports at the pages where the topic is disclosed, so you can see how others have presented similar information. Use it for practical reference, not as a substitute for the page’s own guidance. ↑ section

Is the GRI 403-4 page useful if I need to align data with ESRS S1 (Own Workforce)?

Yes, the page notes ESRS S1 (Own Workforce) as the closest correspondence, so the same underlying data may be reusable. It does not say the requirements are identical, so you still need to check the other framework separately. ↑ section

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Sources, status and disclaimer

This LRA assistance tool is designed for educational and internal data-collection purposes. It is not an official interpretation of the GRI Standards, IFRS Sustainability Disclosure Standards or EU CSRD/ESRS requirements. When applying these frameworks in professional practice, users should consult and double-check the official standards, guidance and applicable regulatory sources.