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GRI 403: Occupational Health and Safety 2018 · Topic Standard · Cross-sectoral
Disclosure GRI 403-1

Occupational health and safety management system

Practical guidance for preparing this disclosure. Use this card to identify datapoints, verify claims and organise supporting evidence. For exact requirements, always refer to the official GRI source.

Dr Ross Kurinko, GRI Certified Trainer
Reviewed by Dr Ross Kurinko · GRI Certified Trainer LRA educational guidance · Not issued or endorsed by GRI
Disclosure focus

This disclosure asks an organisation to explain whether it has a formal approach for managing occupational health and safety across its activities, and how far that approach reaches. In practice, the report should make clear if the system applies to all operations, selected business units, specific sites, or only part of the workforce, and should describe the main features of that approach in a way that shows how health and safety is managed rather than just stated as a policy.

The practical focus is on coverage and consistency: readers should be able to see where the management system applies, where it does not, and whether it is embedded across the organisation or concentrated in a few flagship locations. The disclosure is therefore less about describing isolated initiatives and more about showing the scope, structure, and operational reach of the organisation’s health and safety management arrangements.

* This LRA educational guidance supports disclosure preparation. For the exact requirements, always refer to the official GRI source.

Before you start

A quick mental checklist before you prepare this disclosure — tick each as you settle it.

Preparation
Key datapoints to prepare
DatapointWhat to captureEvidence hintOwner
System coverage statementState whether the organisation has put an occupational health and safety management system in place for employees and for non-employee workers whose work or workplace it controls.Policy or system scope note; H&S management system documentation; governance approval showing the covered worker groups.Health and Safety
Legal basis for systemConfirm whether the system was put in place because a law or regulation requires it.Legal register; compliance assessment; internal memo or policy note linking the system to a statutory driver.Legal/Compliance
Legal requirements listList the specific legal obligations that drove the system being put in place.Legal register extracts; compliance obligations matrix; counsel or compliance review notes identifying the applicable rules.Legal/Compliance
Standards basis for systemConfirm whether the system was put in place using recognised risk-management or management-system standards or guidance.Management system framework documents; certification or gap-assessment records; internal implementation papers naming the chosen framework.Health and Safety
Frameworks usedList the standards or guidance documents the organisation used when designing or running the system.Implementation plan; certification scope; procedure references; training materials naming the framework documents.Health and Safety
System coverage scopeDescribe which worker groups, activities and workplaces are included in the system, using the organisation's actual operational scope.Scope statement; site list; workforce mapping; process inventory; contractor or labour-supply coverage notes.Health and Safety
Exclusions and reasonsExplain whether any workers, activities or workplaces are outside the system, and if so give the reason for each exclusion.Scope exceptions log; risk assessment; site or workforce exclusion approvals; remediation plan for gaps.Health and Safety
Show GRI 403-1 sub-elements (LRA working checklist)
  • Set out which workers, tasks and sites fall within the health and safety system.
  • If any workers, tasks or sites are left out, explain whether that is the case and why.
  • For staff and any other workers whose work or workplace the organisation controls, state whether a health and safety system is in place.
  • Say whether the system follows recognised risk-management or management-system guidance.
  • Say whether the system exists because the law requires it.
  • List the legal requirements relied on.
  • List the guidance or standards relied on.

LRA working checklist - paraphrased; see official source

How to prepare
  1. Set the boundary first: decide which employees and which non-employee workers fall within the system because their work, their workplace, or both are under the organisation’s control.
  2. Confirm the basis for the system: note whether it exists because a law or regulation requires it, or because you have used a recognised risk or management framework to put it in place.
  3. Gather the supporting records: keep the legal provisions relied on, or the named standards or guidance used, so the basis for implementation can be shown clearly.
  4. Describe the coverage in plain terms: state which worker groups, activities, and sites are included in the health and safety system.
  5. Record any gaps openly: explain whether any workers, activities, or locations are left out, and give the reason for each exclusion.
  6. Check the final wording against the source material and your evidence pack, so the reported scope, basis, and exclusions match the underlying records and no item has been missed.
Want to do this on a real report? Practise GRI social disclosures live with Dr. Kurinko — GRI Standards Certified Training. Explore →
Request the OHS system evidence from EHS / Operations

Translate the disclosure into an internal business question — then adapt it to your organisation's own language.

What parts of our workforce and sites are covered by the current health and safety management approach, and what sits outside it?

Use your organisation’s own labels first, then map them to the reporting disclosure. For example, talk about your safety programme, site controls, incident process, or local H&S arrangements if that is how the business describes them internally.

Weak request

Please provide the GRI 403-1 information for the OHS management system, including whether it is implemented, the basis for implementation, and the scope and exclusions.

Why it fails: This uses reporting jargon and leaves the owner guessing which internal records to pull. It does not say what people, sites, activities, or source systems to use, so the response may be incomplete or inconsistent.
Better request

Please send the current safety programme details for [period]: which workers, activities, and sites are covered; which are not covered; why any gaps exist; and whether the programme sits in place because of a legal duty, a recognised framework, or both. Include the internal record name, owner, and latest review date.

Formal email template
Subject: Request for health and safety system coverage details

Hi [Name],

I’m preparing the sustainability reporting pack and need your help with the current health and safety system evidence for [reporting period].

Please could you send me:
- a short description of which people, activities, and sites are covered by the current safety management approach;
- whether that approach is in place because of a legal duty, a recognised framework, or both;
- the list of the relevant legal duties and/or the framework names used internally;
- any people, activities, or sites that are not covered; and
- the reason for each gap in coverage.

Please also include the source document or system reference, the latest review date, and who owns the record.

Use the organisation’s own wording where possible, and I will map it to the reporting disclosure. Please send this by [date].

Thanks,
[Your name]
Short Teams / Slack version
Hi [Name] — could you share the current health and safety system details for [period]? I need: what’s covered, what isn’t, why any gaps exist, and whether the setup is driven by law, a recognised framework, or both. Please include the source reference and latest review date. I’ll map your wording to the reporting pack. Thanks.
Industry examples
Manufacturing

Context. A plant with employees, agency labour, maintenance contractors, and multiple production areas.

Adapted request. Please share the plant safety management summary for [period]: which teams, lines, maintenance tasks, and buildings are covered; which are outside the current setup; why any exclusions exist; and whether the arrangement is driven by legal duties, a recognised framework, or both. Include the policy or register reference and last review date.

Example response. Covered: employees, agency labour on the production lines, and maintenance contractors in the main plant. Not covered: third-party logistics yard staff because that area is managed by the landlord. Basis: legal duties plus the company safety framework. Source: Plant H&S register v4, reviewed 15 Nov 2025.

Professional services

Context. An office-based business with employees, contractors, and hybrid workers across leased offices.

Adapted request. Please provide the office safety management summary for [period]: which people, activities, and workplaces are included; which are not included; why any exclusions apply; and whether the arrangement exists because of legal duties, a recognised framework, or both. Please include the internal policy name, owner, and review date.

Example response. Covered: employees, regular contractors, and office-based activities in leased premises. Not covered: homeworking arrangements under a separate remote-working process. Basis: legal duties and the company workplace safety standard. Source: Workplace Safety Policy, reviewed 02 Oct 2025.

The full request pack — response form, data table, evidence metadata and sign-off — is in the Download Centre.

Draft your disclosure

LRA training templates — adapt them to your organisation, and check the official source before sign-off.

Method note

State how the organisation defines the people, activities and sites included in the health and safety system, and note whether the system exists because of a legal duty or because it follows recognised risk or management guidance.

Context note

Explain what the figures mean in practice by describing the parts of the workforce, work and locations that are covered, and whether any exclusions are limited or material.

Fluctuation statement

If coverage changed from the prior period, explain whether that was due to a new legal requirement, adoption of a recognised framework, or a change in the scope of people, activities or sites included.

Content index entry

GRI 403-1 Occupational health and safety management system — [location / page] / [notes]

Assurance readiness
For each claim, check the evidence
ClaimRiskEvidence to check
I have stated whether the organisation had put a health and safety management arrangement in place for the people and sites we included in the figure.The assurer may test whether the statement is clear, complete, and consistent with the scope used elsewhere in the report, and whether it avoids implying coverage beyond the disclosed population.Draft disclosure text; scope memo showing which people and sites were included; internal sign-off confirming the yes/no statement matches the underlying records.
I have based the statement on a legal obligation where that was the reason for putting the arrangement in place.The assurer may probe whether the legal basis is real, current, and relevant to the disclosed arrangement, rather than a general reference to compliance.Legal register or compliance note; cited law or regulation summary; internal review showing the legal trigger was checked before publication.
I have listed the specific legal requirements that were used as the basis for the arrangement.The assurer may check that the list is complete, accurate, and tied to the actual arrangement, with no missing or outdated items.Extract from the legal register; cross-reference to the arrangement document; evidence of review by legal, compliance, or H&S leads.
I have based the arrangement on recognised external guidance or a management framework where that was the basis used.The assurer may test whether the named guidance or framework is genuinely recognised, actually used, and not added after the fact to strengthen the narrative.Documented reference list; policy or procedure showing adoption of the framework; approval record confirming the basis used.
I have named the external guidance or framework that informed the arrangement.The assurer may check that the named sources are correctly identified and that the wording does not overstate the level of alignment or certification.Source documents; internal mapping between the arrangement and the named guidance; publication review notes confirming the names are correct.
I have described which people, activities, and sites were included in the arrangement.The assurer may probe whether the coverage description matches operational reality and whether the boundaries were applied consistently across the report.Coverage schedule; organisational chart or site list; workforce records showing which groups and locations were included.
Evidence pack to prepare
  • The governing policy or written commitment behind this disclosure
  • A methodology / definition note setting out how the disclosure was scoped and prepared
  • Source-system exports the figures or facts were drawn from
  • The internal approval / sign-off record for the disclosure before publication
  • Minutes or records evidencing the relevant engagement or consultation
Common reporting gaps
  • The information is presented without a date or as-at point.
  • The scope or boundary of the statement is left undefined.
  • Key terms are used inconsistently across the report.
  • Material changes since the previous period are not disclosed.
  • Assertions are made without supporting detail or a source record.
  • Boilerplate is used that does not actually answer what is asked.
Examples
Illustrative examples

Synthetic, written by LRA — not from a company report, not text from any standard.

Food manufacturing · synthetic · written by LRA

We have put in place a workplace health and safety system for our own staff and for agency workers whose day-to-day tasks and sites we control. It is in place because local law requires it, and it is also aligned with recognised management approaches used in our sector.
- The legal basis we rely on is the UK Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, and the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.
- The framework we use is built around ISO 45001 and our internal risk-control procedures.
- It covers 1,240 employees and 310 non-employee workers across 6 production sites and 2 distribution depots; that is 100% of employees and 100% of controlled non-employees in scope.
- We exclude 18 remote sales contractors because their work is not directed by us and their workplaces are not under our control.

Synthetic illustration only. Shows how to state whether a health and safety system exists, why it exists, what it is based on, who and what it covers, and any exclusions, using plain language and internally consistent figures.
Logistics and warehousing · synthetic · written by LRA

Our company runs a health and safety system for employees and for labour-hire staff working under our direction at our depots and transport hubs. We use it because the law expects it, and we also follow recognised risk-management practice.
- The legal requirements we meet include the Health and Safety at Work etc. Act 1974, the Workplace (Health, Safety and Welfare) Regulations 1992, and the Control of Substances Hazardous to Health Regulations 2002.
- The guidance and standards we work to include ISO 45001 and HSE’s HSG65 approach.
- The system applies to 860 employees and 140 agency workers at 4 warehouses, 1 cross-dock site, and 1 vehicle-maintenance yard; that is 100% of employees and 100% of controlled agency workers.
- We do not include 22 self-employed delivery drivers because their routes and work locations are set by their own businesses rather than by us.

Synthetic illustration only. Shows a second plausible reporter with different wording, different legal references, and a different coverage pattern, while keeping the disclosure complete and numerically consistent.
Draft output & visualisation ideas

How to turn the collected data into a draft disclosure. Suggested visuals and a GRI content-index line generated from this disclosure's datapoints.

Suggested visuals

  • Coverage of the health and safety system — table: Whether a system is in place for staff and for other people working under the organisation’s control, with a simple yes/no view by worker group.
  • Why the system was put in place — bar: A split between systems introduced because the law requires them and those introduced for other reasons.
  • Standards or guidance used — table: Which recognised risk or management frameworks were used as the basis for the system, if any.
  • Workforce and site coverage — stacked bar: How the system coverage is divided across worker groups, activities and workplaces included in the arrangement.
  • Areas left outside the system — bar: Which worker groups, activities or workplaces are not covered, and the stated reason for each exclusion.
From a number to a disclosure

What separates a figure from a disclosure.

Basic

We have put a workplace health and safety system in place for our staff and other people working under our control.

Better

We have put a workplace health and safety system in place for 1,250 staff and 320 other controlled workers across our offices and sites, and it is based on legal duties and recognised management guidance.

Best

We have put a workplace health and safety system in place for 1,250 staff and 320 other controlled workers across all offices and sites this year, using legal duties and recognised management guidance, and the only area left out is one leased storage unit because it is run by a third party.

From company reports
Real published reports Compare side by side →Get it free

Real reports where this topic is disclosed. The confidence label shows how closely each match maps to GRI 403-1 — these are report practice, not exact disclosure examples.

CompanySector · CountryYearMatchPageReportAssurance
ASE Technology Holding Co., Ltd. Semiconductors · Taiwan 2024 Partial p. 262 →p. 185 →p. 79 → 2024 CSR Report → Deloitte
Evidence in ASE Technology Holding Co., Ltd.’s report

What the report shows

ASE Technology Holding Co., Ltd.'s 2024 CSR Report includes some coverage of occupational health and safety, with a specific reference to this topic on page 254 and related social data in an appendix (p.254, p.262). The report also mentions legal compliance and internal audits in the context of risk management on page 68, and discusses information security management systems on page 48. However, there is no clear or comprehensive narrative specifically detailing occupational health and safety measures or outcomes, and some expected narrative elements are either missing or unclear.

Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict.

Datapoint coverage

DatapointStatusPage
System coverage statementA reported value was found on this page. covered p. 254
Legal basis for systemSupporting context was found, but no headline value. partial p. 68
Legal requirements listNo quotable evidence was found in this report. not found
Standards basis for systemA reported value was found on this page. covered p. 48
Frameworks usedNo quotable evidence was found in this report. not found
System coverage scopeNo quotable evidence was found (methodology/narrative). unclear
Exclusions and reasonsNo quotable evidence was found in this report. not found

Source trail

  • p. 254M. Workers 1 Occupational Health and Safety N.
  • p. 254M. Workers 1 Occupational Health and Safety N.
  • p. 262Occupational Health and Safety Appendix: Social Data –M. Workers Occupational Health and Safety 185-192 254 GRI 404: Training and Education
  • p. 79Occupational Health, Safety and Hygiene Emergency Preparedness Ethics Responsible Sourcing of Minerals 79 APPENDIX CORPORATE CITIZENSHIP RESPONSIBLE PROCUREMENT INCLUSIVE WORKPLACE
  • p. 49Occupational Health and Safety 49 APPENDIX CORPORATE CITIZENSHIP RESPONSIBLE PROCUREMENT INCLUSIVE WORKPLACE INNOVATION SERVICE INTEGRITY AND ACCOUNTABILITY OPERATING MODEL GREEN
  • p. 48System (ISMS) and promoting it across all subsidiaries and operational sites 2. Implement centralized Security Information and Event Management
  • p. 269nd Opportunity Metrics (b) The metrics used by the organisation to assess and manage dependencies and impacts on nature. 5.7 Biodiversity-Major Nature-related Risk and Opportunity Metrics (c) Describe the targets and goals used by the organization to manage nature-related dependencies, impacts, risks and…
  • p. 79Occupational Health, Safety and Hygiene Emergency Preparedness Suppliers/ Contractors Labor Prohibition of Forced Labor Working Hours 【Systems】 Annual audits or RBA VAP to assess
  • p. 68legal compliance in reporting Compliance with the relevant laws and regulations Risk-based Internal Audits The Group Internal Audit
  • p. 188has developed a multifaceted mechanism that covers health management, health promotion, employee assistance programs and community care. To better manage
Mega Financial Holding Co., Ltd. Banks / Diverse Financials / Insurance · Taiwan 2024 Exact p. 35 →p. 138 →p. 193 → 2024 Sustainability Report → PwC
Evidence in Mega Financial Holding Co., Ltd.’s report

What the report shows

Mega Financial Holding Co., Ltd.’s 2024 Sustainability Report provides coverage on occupational health and safety, including data on workers covered by occupational health and safety measures linked to business relationships (p.193) and references to an occupational health and safety management system and committee (pp.156, 158). The report also mentions a 100% legal compliance training rate in 2024 (p.56) and outlines risk management implementation (p.48). However, there is no clear or quotable evidence regarding certain narrative items or methodology, leaving some aspects unclear or not found in the report.

Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict.

Datapoint coverage

DatapointStatusPage
System coverage statementA reported value was found on this page. covered p. 193
Legal basis for systemA reported value was found on this page (%). covered p. 56
Legal requirements listNo quotable evidence was found in this report. not found
Standards basis for systemA reported value was found on this page. covered p. 48
Frameworks usedNo quotable evidence was found in this report. not found
System coverage scopeNo quotable evidence was found (methodology/narrative). unclear
Exclusions and reasonsNo quotable evidence was found in this report. not found

Source trail

  • p. 193occupational health and safety impacts directly linked by business relationships 403-8 Workers covered by an occupational health and safety
  • p. 195Occupational Health and Safety (2018) 403-1 Occupational health and safety management system 7.3 Happy Workplace 9.1 Sustainable Data
  • p. 138Occupational Health and Safety GRI 405: Diversity and Equal Opportunity Corresponding Material Topics Happy Workplace Targeted Stakeholders Employee/Corporate Union Employee
  • p. 164Occupational Health and Safety (OHS) 0.65% ● Provide first aid kits, AEDs, and other medical equipment, as well as subsidized medical
  • p. 156occupational health and safety (OHS) management system in 2022 and 2023, and established an Occupational Safety and Health Committee
  • p. 158Occupational Health and Safety (OHS) Management System Pass the ISO 45001 OHS Management System Verification   In response to the “Occupational
  • p. 157Occupational Health and Safety of Mega Bank 4 3 2 1 Commuting Accidents Risk 9 Employee Health Management Promotion
  • p. 56legal compliance training of Mega Group reached 100% in 2024. 3.4.2 Audit System Mega Financial Holding has established a general
  • p. 48Risk Management 3.3.1 Implementation of Risk Management Risk Management Framework As part
  • p. 157management system, Mega Bank listed a total of 11 possible low, medium and high risk levels through risk and opportunity
  • p. 163Occupational Health and Safety” as high human rights risks (main human rights risk factors) for the Group and drew up a human
  • p. 26has implemented a compliance system in accordance with the Implementation Rules of Internal Audit and Internal Control System
  • p. 30Risk Management Mega Group has established Risk Management Policy and Guidance Principles to ensure
  • p. 50Risk Management Department regularly summarizes the Group's execution of market risk management to report
London Luton Airport Operations Ltd. Air Transportation — Airport Services · United Kingdom 2024 Exact p. 71 →p. 38 →p. 36 → Sustainability Report 2024 → BSI
Evidence in London Luton Airport Operations Ltd.’s report

What the report shows

London Luton Airport Operations Ltd.'s Sustainability Report 2024 covers several aspects of occupational health and safety, including management systems and hazard identification, with relevant information found on pages 71 to 74. The report also addresses economic performance and material topics management on pages 14 and 70, and provides some details on activities and workforce on pages 66 and 67. However, there is no clear evidence regarding freedom of association, collective bargaining agreements, or child labour disclosures, as indicated by missing or unclear datapoints and the absence of relevant information in the report.

Evidence-based summary of this company’s own report — not a disclosure template to copy, and not a compliance verdict.

Datapoint coverage

DatapointStatusPage
System coverage statementA reported value was found on this page. covered p. 71
Legal basis for systemA reported value was found on this page. covered p. 66
Legal requirements listA reported value was found on this page. covered p. 70
Standards basis for systemA reported value was found on this page. covered p. 38
Frameworks usedNo quotable evidence was found in this report. not found
System coverage scopeA reported value was found on this page. covered p. 67
Exclusions and reasonsNo quotable evidence was found in this report. not found

Source trail

  • p. 71Occupational Health and Safety 2018 403-1 Occupational health and safety management system Y 71-74 403-2 Hazard
  • p. 71Workers covered by an occupational health and safety management system P 72-74 403-9 Work-related injuries P 74, 94 S-HSE-6 403-10 Work
  • p. 70Activities, value chain and other business relationships Y 9, 14, 34-59 2-7 Employees Y 95 S-HRP-12 2-8 Workers
  • p. 71- GRI 407: Freedom of Association and Collective Bargaining 2016 407-1 Operations and suppliers in which the right to fr eedom of association and collective bargaining may be at risk N - GRI 408: Child Labor 2016 408-1 Operations and suppliers at significant risk for incidents of child labor N - GRI 409:…
  • p. 71system Y 71-74 403-2 Hazard identification, risk assessment, and incident investigation P 74 403-3 Occupational health
  • p. 70Y-12 2-30 Collective bargaining agreements N - This Report includes standard disclosures from the Global Reporting Init iative (GRI) Standards. This index sets out the indicators we have and have not reported and where we have provided partial information. We have also referenced the data codes for key metrics…
  • p. 2Contents 04. Introduction 04. Introduction from our CEO 06. About London Luton Airport 07. An airport for community benefit: Luton Rising 08. A record-breaking year: welcome from Oli Jaycock 09. The airport’s role in the town’s future 10. Awards & accreditations by theme 12. 2024 Highlights 14. Introducing our…
  • p. 66implemented). 171 Linton Hotel, 107 London Road Application for the demolition of existing hotel and development of a four
  • p. 70List of material topics Y 14 3-3 Management of material topics Y 14-82 GRI 201: Economic Performance 2016 201-1 Direct
  • p. 71List species and national conservation list species with habitats in areas affected by operations N - GRI 305: Emissions 2016 305-1 Direct
  • p. 38risk management (TRIM) practitioners, supported by three TRIM managers. In 2024, following a thorough review by our health
  • p. 70risk management N - 207-3 Stakeholder engagement and management of concerns related to tax N - 207-4 Country
  • p. 45ces - Natural Gas Heating & Boilers tCO2e 1,562 1,393 1,306 E-CRB-1.4 Stationary Sources - Fire Training tCO2e 8 5 10 E-CRB-1.5 Process Emissions - Refrigerants tCO2e 55 103 8 E-CRB-1.6 Process Emissions - Ground De-Icing tCO2e - 25 23 Scope 2 Emissions E-CRB-2 Total Scope 2 Emissions (Location Based) tCO2e 4,981…
  • p. 67activities 900 Administrative and support service activities 4,000 Financial and insurance activities # Manufacturing 600 Professional, scientific
  • p. 67has been estimated and is presented in this report using the latest data from 2024. 14.1 METHODOLOGY A list of businesses
  • p. 10because this is the most recent period in which LLA was operating at full operational capacity, with the highest
  • p. 11implemented over half of the energy efficiency measures identified in our site-wide audit, trialled Hydrotreated Vegetable Oil (HVO) in our generators
Check your understanding
A manufacturer has one safety framework for its own staff, but contractors on the warehouse site follow a separate site rulebook. The reporting team is unsure whether to describe this as one system or two, and whether both groups sit inside the scope.How should the preparer decide what to say about whether a safety management system is in place for the people and workplaces the business controls?
Model answer. They should state plainly whether such a system has been put in place for employees and for non-employee workers whose work or workplace the organisation controls. If the answer is yes, they then need to explain the basis for that system, such as legal duties or recognised management approaches, and make clear which workers, activities and sites are included. If some contractors are managed under a different arrangement, that needs to be reflected in the scope explanation rather than assumed to be covered.
Why this matters. The disclosure is about the actual reach of the safety system, not just the existence of a policy.
A logistics group says its safety approach was built to meet local law in three countries. The draft report names the countries but does not say which legal duties shaped the system or whether those duties were the reason it was set up.What should the preparer check before describing the legal basis for the system?
Model answer. They should confirm whether the system was put in place because of legal obligations, and if so, list the specific legal requirements that drove it. Naming the countries alone is not enough, because the report needs the actual requirements that informed the system, not just the jurisdictions where the business operates.
Why this matters. If law is the basis, the report should identify the relevant duties, not only the places where they apply.
A services company uses a health and safety framework adapted from a well-known risk standard, but only for office staff. Field technicians and temporary workers are managed through separate local procedures, and the team is unsure whether to mention the standard and the exclusions together.How should the preparer handle a system that is based on recognised guidance but does not cover everyone or every site?
Model answer. They should say whether the system draws on recognised risk or management guidance, and name the guidance used. They should also describe which workers, activities and workplaces are covered, then explain any people, tasks or locations left out and why they are excluded. The fact that the system is based on recognised guidance does not remove the need to be clear about its boundaries.
Why this matters. A recognised framework can support the system, but the report still needs a clear boundary and any exclusions.
A retailer has one safety system for stores and distribution centres, but head office staff are not included because they work remotely and are covered by a separate wellbeing process. The draft wording says only that the system covers “operational sites” and gives no reason for the omission.What should the preparer do about workers or workplaces that are left out of the described system?
Model answer. They should explain whether any workers, activities or workplaces are outside the system, and if so, why. A vague label such as “operational sites” is not enough if it hides a real exclusion, because the reader needs to understand the full scope and the reason for any gap.
Why this matters. Any exclusion should be stated with a reason, so the scope is transparent.
Analyse this disclosure across real reports

See how companies actually report GRI 403-1 — drawn from their own published reports, with the exact pages, and an LRA AI-assistant that works through it with you. Available to LRA Community members and to students throughout their platform access.

Questions this page answers
What do I need to gather before drafting GRI 403-1 Occupational Health and Safety on this page?

Start with the datapoints listed on the page: system coverage statement, legal basis, legal requirements list, standards basis, frameworks used, system coverage scope, and any exclusions with reasons. The page also has a step-by-step preparation section to help you turn those inputs into a draft. ↑ section

How do I decide the scope for GRI 403-1 Occupational Health and Safety using this page?

Use the page’s system coverage scope and exclusions fields to define what is in and out of scope, and record the reasons for any exclusions. The page is set up to help you explain the coverage clearly rather than assume a one-size-fits-all approach. ↑ section

What evidence should I keep for GRI 403-1 Occupational Health and Safety in case of assurance?

The page includes an evidence pack with five items and six assurance claims to verify, each framed around claim, risk and evidence. Use those to build a file that shows how the disclosure was prepared and what supports each statement. ↑ section

What are the common mistakes to avoid when preparing GRI 403-1 Occupational Health and Safety?

The page lists common reporting gaps and mistakes so you can check for missing scope detail, weak explanations, or unsupported statements before you finalise the disclosure. It is designed as a practical review aid rather than a compliance checklist. ↑ section

How can I use the Prep & Assurance workbook for GRI 403-1 Occupational Health and Safety?

The Download Centre includes a Prep & Assurance workbook in .xlsx format that you can use to capture the required datapoints and organise assurance evidence. The page also offers a printable Library Card in PDF if you want a lighter reference copy. ↑ section

What should the draft output for GRI 403-1 Occupational Health and Safety include?

The page gives draft-output support through visualisation ideas, narrative starters, and a GRI content-index line. That helps you turn the prepared data into a report-ready draft without starting from a blank page. ↑ section

Can I use the synthetic example on the GRI 403-1 Occupational Health and Safety page as a template?

Yes, the page includes synthetic illustrative example disclosures, including a quantitative table, to show how the disclosure can be presented. Treat it as a worked example only and make sure your own figures and wording match your actual data. ↑ section

How do I link GRI 403-1 Occupational Health and Safety to ESRS S1 without double work?

The page notes ESRS S1 (Own Workforce) as the closest correspondence, so you can reuse the same underlying data where it is relevant. It does not say the requirements are identical, so you still need to check the disclosure wording and presentation separately. ↑ section

Who should own the data for GRI 403-1 Occupational Health and Safety in my organisation?

The page is written for sustainability and ESG managers, HR or data owners, and assurance reviewers, so ownership should sit with whoever can explain the system coverage, legal basis, and evidence behind the disclosure. Use the preparation section and workbook to make responsibilities clear internally. ↑ section

Where can I find real company examples for GRI 403-1 Occupational Health and Safety?

The page has a 'From company reports' table that links to real published reports where the topic is disclosed. That can help you see how others have handled the topic, while still building your own disclosure from your own data. ↑ section

More questions this page can help with
  • GRI 403-1 Occupational Health and Safety workbook download and how to use it
  • GRI 403-1 Occupational Health and Safety evidence pack what to include
  • GRI 403-1 Occupational Health and Safety common mistakes and reporting gaps
  • GRI 403-1 Occupational Health and Safety system coverage statement example
  • GRI 403-1 Occupational Health and Safety legal basis and legal requirements list
  • GRI 403-1 Occupational Health and Safety standards basis for system
  • GRI 403-1 Occupational Health and Safety exclusions and reasons how to write
  • GRI 403-1 Occupational Health and Safety draft narrative starters
  • GRI 403-1 Occupational Health and Safety content index line example
  • GRI 403-1 Occupational Health and Safety assurance claims to verify
  • GRI 403-1 Occupational Health and Safety from company reports table
  • GRI 403-1 Occupational Health and Safety ESRS S1 data reuse
Dr Ross Kurinko
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Sources, status and disclaimer

This LRA assistance tool is designed for educational and internal data-collection purposes. It is not an official interpretation of the GRI Standards, IFRS Sustainability Disclosure Standards or EU CSRD/ESRS requirements. When applying these frameworks in professional practice, users should consult and double-check the official standards, guidance and applicable regulatory sources.