ESRS S2: Workers in the Value Chain·Disclosure Requirement S2-3
Actions & Resources
Praktische leidraad voor het opstellen van deze disclosure. Gebruik deze kaart om te bepalen welke informatie u voorbereidt, om beweringen te toetsen en om onderbouwend bewijs te ordenen. Raadpleeg voor de exacte vereisten altijd de officiële European Commission-bron.
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ESRS S2: Workers in the Value Chain
Disclosure Requirement S2-3 · 2026-5010-final
Laatst beoordeeld
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Educatief materiaal van LRA · Niet uitgegeven of goedgekeurd door European Commission
Kern van de disclosure
This disclosure asks an organisation to explain the actions it is taking, or plans to take, to address material impacts, risks and opportunities connected to its own workforce. It is not just a list of policies: the report should show what is being done in practice, what resources are being committed, and how those actions are intended to respond to the issues that matter most for workers.
The practical focus is on whether the organisation’s response is broad enough and targeted enough to be credible. That means looking across the relevant parts of the business, not only at a few well-performing sites or headline initiatives, and showing where actions are being rolled out, where they are still limited, and what resources support delivery.
Dit educatieve materiaal van LRA ondersteunt het opstellen van de disclosure. Raadpleeg voor de exacte vereisten altijd de officiële European Commission-bron.
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Voordat u begint
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Voorbereiding
Belangrijkste voor te bereiden informatie
| Voorbereidingsveld | Wat vast te leggen | Aanwijzing voor bewijs | Eigenaar |
|---|---|---|---|
| Implemented actions | A plain summary of the steps the organisation has put in place, including what was done and at what stage it stands now. | Action tracker, project updates, management reports, remediation plans. | Sustainability / operations |
| Supplier engagement | A short description of how the organisation has worked with suppliers on the issue, including the main engagement methods used. | Supplier communications, meeting notes, procurement records, supplier programme logs. | Procurement / supplier management |
| Audit activity | A summary of the checks or reviews carried out, including what was examined and the main outcome of those checks. | Audit reports, internal review files, assurance notes, corrective action logs. | Internal audit / compliance |
| Training and support | A description of the capability-building provided, such as training, guidance or support, and who received it. | Training attendance records, learning materials, workshop logs, HR development records. | HR / learning and development |
| Impact category | The kind of effect being addressed, stated in business terms so the reader can see what sort of issue the action relates to. | Impact assessment, issue log, case notes, risk register. | Sustainability / risk |
| Response actions | A summary of the steps taken in response to the issue, including what the organisation actually did and any follow-up measures. | Remediation plan, case management notes, management actions log, correspondence. | Sustainability / operations |
| Influence used | A description of the ways the organisation used its relationship with the supplier, including any contract terms or buying power applied. | Contract clauses, supplier correspondence, procurement escalation records, commercial review notes. | Procurement / legal |
| Performance measures | The key measures used to track supplier performance, including the metric name and the period or basis used to calculate it. | KPI dashboard, supplier scorecard, performance reports, management packs. | Procurement / supplier performance |
| Supplier scorecard | The supplier’s assessed performance score or rating, including the scoring scale and the period it relates to. | Supplier scorecard, performance review pack, procurement system record. | Procurement / supplier performance |
| Audit findings | The outcome of the audit work, including the main findings, pass/fail result, or any exceptions noted. | Audit report, assurance statement, findings log, corrective action tracker. | Internal audit / compliance |
| Incident count | The total number of incidents recorded for the reporting period, using one consistent incident definition and one clear cut-off date. | Incident register, case management system, incident log, escalation records. | Risk / compliance |
| Incident types | A description of the kinds of incidents recorded, grouped into clear categories that match the incident log. | Incident register, case notes, classification guide, investigation summaries. | Risk / compliance |
| Incident severity | The severity level assigned to the incidents, using the organisation’s defined scale and the basis used to judge seriousness. | Incident register, severity matrix, investigation report, escalation policy. | Risk / compliance |
Hoe u dit voorbereidt
De gegevens opvragen
Request supplier action and monitoring evidence
Vertaal de disclosure naar een interne bedrijfsvraag — en pas die daarna aan op het taalgebruik van uw organisatie.
What actions have we taken with suppliers, what leverage did we use, and what evidence shows the follow-up, checks, and incident tracking for the reporting period?
Use your own supplier-management language first, then map it to the disclosure. For example, if your team talks about vendor remediation, corrective actions, scorecards, site checks, or supplier incidents, use those terms in the request and only translate them afterwards for reporting.
Zwak verzoek
Please provide the ESRS S2:S2-3 actions and resources data for suppliers, including all required datapoints and evidence.
Waarom dit misgaat: It uses framework language that many operational teams do not use day to day, so the owner may not know which systems, records, or local terms to pull from. It also does not say what period, category, or source file is needed, so the response is likely to be incomplete or hard to map.
Beter verzoek
Please send the supplier action and monitoring pack for [reporting period] for [business area / category]. Include the actions taken, supplier follow-up, audits or checks, training or coaching, any contract or commercial levers used, the scorecard or KPI results, and the incident count with type and severity. Use your team’s own wording and add the source system, extract date, and supporting files so we can map it for reporting.
Sjabloon voor een formele e-mail
Subject: Request for supplier action and monitoring evidence for [reporting period] Dear [name], We are preparing the sustainability reporting pack and need your help with the supplier-related evidence for [business area / category]. Please share the information below for [reporting period], using your team’s own terms where possible and adding a short note so we can map it for reporting. Please provide: - the main supplier actions completed during the period - any supplier engagement or follow-up activity - any audits, checks, or reviews carried out - any training, coaching, or capability-building provided to suppliers - the main issue types addressed and what was done in response - the commercial or contractual levers used, if any - the KPIs, scorecards, audit results, or other performance measures used - the number of supplier incidents recorded - the incident types and how each was classified for severity Please include the source system or file name, the date the extract was taken, and the person who can confirm the data. If you have supporting documents, please attach them or link them. Please adapt this to your organisation’s own language and check the official source before sign-off. Kind regards, [preparer name]
Korte versie voor Teams / Slack
Hi [name] — could you send the supplier action / monitoring evidence for [reporting period] for [business area / category]? Please include actions taken, supplier follow-up, audits/checks, training, any levers used, KPI/scorecard or audit results, and the incident count with type and severity. Add the source system, extract date, and any supporting files. Please use your team’s own terms and we’ll map them for reporting. Thanks.
Sectorvoorbeelden
Manufacturing
Context. A plant team manages direct material suppliers and tracks corrective actions after quality or labour-rights issues.
Aangepast verzoek. Please share the supplier corrective-action and monitoring file for [reporting period] covering direct material suppliers. Include remediation actions, supplier follow-up, audit findings, training provided to suppliers, contract levers used, quality or compliance scorecards, and any supplier incidents with severity ratings.
Voorbeeldantwoord. A spreadsheet listing supplier name, issue category, action taken, follow-up date, audit result, scorecard result, incident count, incident type, severity level, and links to the audit report and corrective-action tracker.
Retail / Consumer Goods
Context. A sourcing team oversees private-label suppliers and uses scorecards, site visits, and commercial escalation when issues arise.
Aangepast verzoek. Please send the supplier performance and issue-management summary for [reporting period] for private-label suppliers. Include engagement activity, site visits, audits, training sessions, commercial escalation steps, KPI results, supplier scores, and any incidents recorded with type and severity.
Voorbeeldantwoord. A monthly pack with supplier scorecards, visit notes, audit summaries, training attendance records, escalation log entries, and an incident register with counts and severity classifications.
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Notities die gegevens tot een disclosure maken
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Methodenotitie
Explain how the company defined each supplier-related measure, what data sources were used, the reporting period covered and any rules used to classify actions, performance measures, audit findings and incidents.
Contextnotitie
Set out what the figures show about how the company is working with suppliers, how it is tracking supplier performance and what the incident data indicates about the nature and seriousness of issues identified.
Toelichting op schommelingen
If the numbers moved materially, describe the main operational reasons for the change, such as more supplier engagement, a different audit programme, changes in performance scoring or a shift in the mix or seriousness of incidents.
Vermelding in de inhoudsindex
S2-3 Actions & Resources — [location / page] / [notes]Downloadcentrum
Hulpmiddelen en formulieren voor de voorbereiding
Professionele voorbereidingshulpmiddelen voor S2-3 — gratis met een LRA Community-lidmaatschap. Registreer u eenmalig (gratis) en alle downloads komen vrij, samen met de Disclosure-bibliotheek, de sjablonen en de LRA AI-assistent.
Assurance-gereedheid
Controleer bij elke bewering het bewijs
| Bewering | Risico | Te controleren bewijs |
|---|---|---|
| We prepared the coverage figure by mapping the disclosed operations and related value-chain activities, then checking that the scope choice was applied consistently across the report. | An assurer may test whether the boundary was set selectively, whether exclusions were justified, and whether the same scope was used wherever the figure is discussed. | Scope memo; boundary map; list of included and excluded entities/activities; management sign-off; cross-checks showing the same scope was used in linked sections and tables. |
| We linked the actions on transition-related worker impacts to other sustainability topics so the reader can see how the different subjects connect in practice. | An assurer may probe whether the links are real and traceable, or whether the report is presenting separate topics as connected without support. | Draft narrative showing the cross-links; internal mapping between topics; source documents for the linked actions; review notes confirming the connections were checked before publication. |
| We cross-referenced the incident information to the concern channels and the related action sections so the reader can follow the issue from report to response. | An assurer may test whether the references actually point to the right places, whether the same incident set is used throughout, and whether any material link was omitted. | Hyperlink or page-reference check; incident log; channel records; action tracker; final proof showing the references were tested before issue. |
| We described the main steps already taken, the steps planned, and the steps still under way to address the negative effects on workers in the supply chain. | An assurer may ask whether the actions are complete, whether timing is clear, and whether the wording overstates what has actually started or been delivered. | Action plan; project tracker; implementation status updates; approvals for planned versus completed actions; evidence that each action was current at the reporting date. |
| We set out the key measures and the resources assigned to manage the positive and negative effects, risks, and opportunities linked to workers in the supply chain. | An assurer may test whether the resource description is specific enough, whether the measures are truly key, and whether the allocation matches the stated priorities. | Budget and staffing records; programme plans; ownership matrix; management papers showing why the measures were selected as key; internal review of resource allocation. |
| Where business pressure could have limited the response, we documented the leverage we had, any joint action with others, and how we handled those tensions. | An assurer may probe whether the company really had leverage, whether collective action was used where needed, and whether commercial pressure was downplayed or ignored. | Supplier engagement records; joint initiative documents; escalation notes; decision papers on trade-offs; evidence of how commercial constraints were considered and resolved. |
Voor te bereiden bewijsdossier
Veelvoorkomende hiaten in de rapportage
Veelvoorkomende hiaten
Fouten om te vermijden bij het verzamelen van gegevens
Waar vaak een professionele afweging nodig is
Voorbeelden
Illustratieve voorbeelden
Synthetisch, geschreven door LRA — niet afkomstig uit een bedrijfsrapport en geen tekst uit een standaard.
We are using a supplier improvement programme to address labour-rights risks in our cut-and-sew and fabric supply base, and this example is synthetic and for illustration only. - We carried out 24 supplier reviews and 18 site audits across 30 direct suppliers; 12 suppliers received corrective-action plans, 9 completed our training on working hours and grievance handling, and 6 were supported through follow-up coaching. - The main issue type was excessive overtime, alongside wage-payment delays and weak worker voice channels; we used contract terms, order-volume discussions, and escalation meetings to secure remediation, and our supplier scorecard averaged 78/100, with audited sites averaging 82/100 on labour controls and 4 audits showing no major findings, 10 with minor findings, and 4 with significant findings. - During the period we recorded 7 incidents, including 4 overtime breaches, 2 wage-delay cases, and 1 retaliation allegation; we classified 2 as high severity, 3 as medium, and 2 as low.
Synthetic illustration only; figures are invented for training and are internally consistent.
We are applying supplier controls to reduce health-and-safety and forced-labour risks in our agricultural inputs and packaging chain, and this example is synthetic and for illustration only. - We completed 16 supplier engagements and 14 audits across 22 suppliers; 8 suppliers were placed on improvement plans, 11 managers and buyer teams received refresher training, and 5 suppliers took part in joint workshops on recruitment practices and site safety. - The main harm types were unsafe working conditions, recruitment-fee exposure, and restricted freedom to leave employment; we relied on purchasing commitments, contract clauses, and escalation with senior supplier contacts, while our supplier performance index averaged 74/100 and audited suppliers averaged 79/100, with 3 audits clean, 8 showing limited issues, and 3 showing material issues. - We logged 5 incidents in total, made up of 2 safety events, 2 recruitment-fee complaints, and 1 passport-retention case; 1 was classed as severe, 2 as moderate, and 2 as minor.
Synthetic illustration only; figures are invented for training and are internally consistent.
Bedrijfsrapporten
Hoe bedrijven S2-3 in de praktijk rapporteren
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Scenario’s om door te werken
A preparer has a short list of supplier-facing steps for a labour-rights issue: revised contract clauses, a corrective action plan, and extra site visits. The draft also mentions a training budget, but it is not clear whether that budget was actually used this period.
A team has responded to a serious supplier labour issue by tightening purchase terms, increasing follow-up calls, and using its buying power to push for change. The draft report says the issue was “addressed”, but it does not explain what kind of harm was involved or how the company influenced the supplier.
A preparer has performance data from supplier scorecards and audit findings, but the numbers are mixed with narrative comments. One supplier improved on the scorecard after training, while another failed an audit and was given a corrective plan; the draft does not show which evidence supports which part of the story.
A supplier audit found repeated excessive overtime at one site, and the company classifies the issue as serious. The draft mentions one incident, but the team is unsure whether to describe the event as a one-off or as part of a wider pattern, and whether the severity label should be explained.
Verwijzingen naar het raamwerk
Relevante ESRS-vereisten en verwante disclosures
Beschikbare verwijzingen naar het raamwerk en aanpalende disclosures die relevant zijn voor deze vereiste.
ESRS
S2-3
binnen ESRS S2: Workers in the Value Chain
Gerelateerd & verkennen
Meer in ESRS S2 → Volledige catalogus bekijken → Home van de Disclosure-bibliotheek → Zoeken in alle disclosures →
FAQ
Vragen die deze pagina beantwoordt
Start with the plain-language explainer and the step-by-step preparation section, then use the listed datapoints to shape your draft. The page is designed to help you organise scope, evidence and ownership before you write the disclosure.
The page lists the datapoints to prepare, including implemented actions, supplier engagement, audit activity, training and support, impact category, response actions and the incident-related measures. Use that list to decide what data you already hold and what still needs to be requested from owners or suppliers.
Use the page as a coordination tool: it points you to the datapoints, the step-by-step preparation process and the evidence pack so you can assign each item to the right business owner. In practice, that usually means separating content owners, data owners and the person assembling the draft.
The page includes an evidence pack with five items to support assurance readiness, alongside six assurance claims to verify. Use those materials to build a file that shows the claim, the risk it addresses and the evidence you can produce.
The page says there are six assurance claims to verify, each linked to a claim, risk and evidence check. Use that section to test whether your draft is supported by traceable records before it goes to review.
The page lists common reporting gaps and mistakes so you can check for missing datapoints, weak evidence or unclear scope before finalising the draft. It is best used as a pre-submission quality check rather than as a substitute for your own controls.
The Download Centre includes a Prep & Assurance workbook in .xlsx format and a printable Library Card in .pdf format. Use the workbook to organise the datapoints, evidence and assurance checks, and the PDF as a quick reference while drafting.
The page includes synthetic illustrative examples and a quantitative table to show how the disclosure can be turned into a draft. Treat them as formatting and content examples only, not as real-world benchmarks or required wording.
The draft-output section gives visualisation ideas, narrative starters and a content-index line to help you convert your data into report-ready text. Use those prompts to keep the narrative tied to the datapoints and evidence you have collected.
The page has a 'From company reports' table that links to published reports where the topic is disclosed. Use it to see how others present the topic, but keep your own draft grounded in your organisation’s data and evidence.
Meer vragen waarbij deze pagina helpt
Verder verdiepen · S2-3
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