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GRI 2: General Disclosures·Disclosure GRI 2-7

Employees

Praktische leidraad voor het opstellen van deze disclosure. Gebruik deze kaart om te bepalen welke informatie u voorbereidt, om beweringen te toetsen en om onderbouwend bewijs te ordenen. Raadpleeg voor de exacte vereisten altijd de officiële GRI-bron.

RK Gepubliceerd paspoortBeoordeeld door Dr Ross Kurinko Strategisch ESG-adviseur · IFRS S1 & S2 / GRI / ESRS Actueel per
GRI en ISSB-IFRS S1 & S2 Certified Global Trainer · PhD, University of Cambridge · ESG-AI-expert Meer dan 15 jaar ervaring met openbaarmakingen van FTSE 100- en Fortune Global 500-bedrijven Canary Wharf, Londen Educatief materiaal van LRA · Niet uitgegeven of goedgekeurd door GRI LinkedIn

Standaard

GRI 2: General Disclosures

Disclosure GRI 2-7

Van kracht

2023-01-01

Officiële bron: Openen ↗

Laatst beoordeeld

2026-07-18

Educatief materiaal van LRA · Niet uitgegeven of goedgekeurd door GRI

Kern van de disclosure

Disclosure 2-7 covers all employees who perform work for the entities included in the organisation’s sustainability reporting under Disclosure 2-2. An employee is an individual who has an employment relationship with the organisation under national law or practice. Agency workers, contractors and other workers who are not employees are considered separately under Disclosure 2-8 where applicable.

Report the total number of employees with separate breakdowns by gender and by region. Also report permanent, temporary, non-guaranteed hours, full-time and part-time employees, with every one of those five categories broken down by gender and by region.

Permanent and temporary describe contract duration; non-guaranteed hours describes whether minimum or fixed hours are guaranteed; full-time and part-time describe working time. Non-guaranteed hours employees can overlap with permanent or temporary employees, depending on national law and practice, so these categories must not automatically be added together as if they were mutually exclusive.

Gender is reported as specified by employees themselves. GRI’s example presentation uses Female, Male, Other and Not disclosed. A region can be a country, city, operating area or world region; choose a level that gives meaningful insight and apply it consistently.

Where definitions differ between countries, apply national law or practice to calculate country-level permanent, temporary, non-guaranteed hours, full-time and part-time figures, then aggregate the country-level data to organisation-wide totals and explain the approach.

Describe whether the figures are headcount, FTE or another measure and whether they are period-end, averages or use another timing basis. If exact figures are not available, the organisation can report to the nearest ten, or to the nearest hundred where the number is greater than 1,000, and must explain the estimation method and its limitations.

Add context needed to interpret the figures and describe significant fluctuations during and between reporting periods. Report the threshold used to decide what is significant. If there were no significant fluctuations, a brief direct statement is sufficient.

Reasons for omission are permitted for Disclosure 2-7, but ‘not material’ is not a permitted reason. Address every required category: report zero or state that the category does not exist, or identify the unmet requirement and use a permitted reason—Not applicable, Legal prohibitions, Confidentiality constraints, or Information unavailable / incomplete—with the explanation required by GRI 1 in the content index.

The 22 datapoints below are an LRA operational decomposition of the five requirements in Disclosure 2-7. They are not 22 separate GRI requirements.

Dit educatieve materiaal van LRA ondersteunt het opstellen van de disclosure. Raadpleeg voor de exacte vereisten altijd de officiële GRI-bron.

Voordat u begint

Voordat u begint

Een korte checklist voordat u deze disclosure opstelt — vink elk punt af zodra het geregeld is.

Voorbereiding

Belangrijkste voor te bereiden informatie

Voorbereidingsveld Wat vast te leggen Aanwijzing voor bewijs Eigenaar
Total number of employees Report all employees who perform work for the entities included in sustainability reporting under GRI 2-2. Determine employee status from the employment relationship under applicable national law or practice, not from payroll or worksite presence alone. If exact figures are not available, the organisation can report to the nearest ten, or to the nearest hundred where the number is greater than 1,000, and must explain the estimation method and its limitations. GRI 2-2 entity list, legal employer register, HRIS extract and payroll reconciliation. HR / People Analytics
Total employees by gender Break the total employee population down by gender as specified by employees themselves. Preserve Other and Not disclosed where applicable and reconcile the categories to the total. HRIS self-identification extract, gender-category mapping and reconciliation to total employees. HR / People Analytics
Total employees by region Break the total employee population down by a consistently applied and meaningful region level, such as country, city, operating area or world region. HRIS location extract, documented regional mapping and reconciliation to total employees. HR / People Analytics
Permanent employees Report the total number of permanent employees, applying the relevant national-law or national-practice definition at country level. This is a contract duration measure based on indefinite employment. Country-level HRIS contract and working-time extracts, legal definition mapping and total reconciliation. HR / People Analytics
Permanent employees by gender Break permanent employees down by gender as specified by employees themselves, using the same employee population and category definition as the reported total. HRIS category and self-identification extract with a reconciliation to the category total. HR / People Analytics
Permanent employees by region Break permanent employees down by the documented region level, using the same employee population and category definition as the reported total. HRIS category and location extract with a documented regional mapping and reconciliation. HR / People Analytics
Temporary employees Report the total number of temporary employees, applying the relevant national-law or national-practice definition at country level. This is a contract duration measure based on limited-duration employment. Country-level HRIS contract and working-time extracts, legal definition mapping and total reconciliation. HR / People Analytics
Temporary employees by gender Break temporary employees down by gender as specified by employees themselves, using the same employee population and category definition as the reported total. HRIS category and self-identification extract with a reconciliation to the category total. HR / People Analytics
Temporary employees by region Break temporary employees down by the documented region level, using the same employee population and category definition as the reported total. HRIS category and location extract with a documented regional mapping and reconciliation. HR / People Analytics
Non-guaranteed hours employees Report the total number of non-guaranteed hours employees, applying the relevant national-law or national-practice definition at country level. This is a guaranteed-hours status measure based on no guaranteed minimum or fixed hours. Country-level HRIS contract and working-time extracts, legal definition mapping and total reconciliation. HR / People Analytics
Non-guaranteed hours employees by gender Break non-guaranteed hours employees down by gender as specified by employees themselves, using the same employee population and category definition as the reported total. HRIS category and self-identification extract with a reconciliation to the category total. HR / People Analytics
Non-guaranteed hours employees by region Break non-guaranteed hours employees down by the documented region level, using the same employee population and category definition as the reported total. HRIS category and location extract with a documented regional mapping and reconciliation. HR / People Analytics
Full-time employees Report the total number of full-time employees, applying the relevant national-law or national-practice definition at country level. This is a working-time arrangement measure based on full-time employment. Country-level HRIS contract and working-time extracts, legal definition mapping and total reconciliation. HR / People Analytics
Full-time employees by gender Break full-time employees down by gender as specified by employees themselves, using the same employee population and category definition as the reported total. HRIS category and self-identification extract with a reconciliation to the category total. HR / People Analytics
Full-time employees by region Break full-time employees down by the documented region level, using the same employee population and category definition as the reported total. HRIS category and location extract with a documented regional mapping and reconciliation. HR / People Analytics
Part-time employees Report the total number of part-time employees, applying the relevant national-law or national-practice definition at country level. This is a working-time arrangement measure based on part-time employment. Country-level HRIS contract and working-time extracts, legal definition mapping and total reconciliation. HR / People Analytics
Part-time employees by gender Break part-time employees down by gender as specified by employees themselves, using the same employee population and category definition as the reported total. HRIS category and self-identification extract with a reconciliation to the category total. HR / People Analytics
Part-time employees by region Break part-time employees down by the documented region level, using the same employee population and category definition as the reported total. HRIS category and location extract with a documented regional mapping and reconciliation. HR / People Analytics
Counting methodology State whether each figure is reported in headcount, FTE or another measure. Use a consistent method where practicable and identify and explain any different method. Approved headcount/FTE methodology, source-field definitions and calculation reconciliation. HR / People Analytics
Timing methodology State whether each figure is measured at period end, as an average across the period or using another timing approach, and explain any differences between tables. Extraction dates, monthly snapshots, averaging calculation and methodology approval. HR / People Analytics
Context necessary to understand the data Explain the employment model and differences between categories, genders or regions, including seasonal work, acquisitions, disposals, site changes or other factors needed to interpret the figures. HR commentary, workforce plans, deal and restructuring records, and approved reporting note. HR / People Analytics
Significant fluctuations Describe significant fluctuations during and between reporting periods, report the threshold used to determine significance and explain the principal drivers. State directly if none occurred. Documented threshold, monthly movement analysis, joiner/leaver data and acquisition, disposal, closure or restructuring records. HR / People Analytics
+ Subelementen van GRI 2-7 tonen (LRA-werkchecklist)

Hoe u dit voorbereidt

Start with the GRI 2-2 reporting entity list. Identify employees through the employment relationship under national law or practice and separate agency workers, contractors and other non-employees for GRI 2-8 where applicable.
Build country-level mappings for permanent, temporary, non-guaranteed hours, full-time and part-time employees. Aggregate the country figures while retaining the national definitions and approvals.
Create separate data views for contract duration, guaranteed-hours status and working-time arrangement. Do not force non-guaranteed hours to be mutually exclusive with permanent or temporary status.
Prepare every employee measure by gender as specified by employees and separately by a meaningful, documented region level. Reconcile every row and column to its source population.
Document headcount, FTE or other measures; period-end, average or other timing; and any estimates. Explain any different methods rather than presenting them as directly comparable.
Add context, set and disclose the significant-fluctuation threshold, and reconcile principal movement drivers to the net change. State directly if no significant fluctuations occurred.
Report zero for absent categories. If required information cannot be reported, identify the exact requirement and use a permitted GRI 1 reason for omission with the required explanation and remediation timing where applicable.

De gegevens opvragen

Request the employee population and GRI 2-7 breakdowns

Vertaal de disclosure naar een interne bedrijfsvraag — en pas die daarna aan op het taalgebruik van uw organisatie.

Which individuals are employees of the GRI 2-2 reporting entities under national law or practice, and what are the required gender, region and employee-type figures, methodologies, context and significant fluctuations?

Ask for source-system fields and local labels, but require country HR teams to map them to national-law or national-practice definitions. Request agency workers and other non-employees separately for GRI 2-8; do not include them automatically as temporary employees.

Zwak verzoek

Please provide workforce numbers by contract type.

Waarom dit misgaat: It does not identify the GRI 2-2 entities, distinguish employees from other workers, request both gender and region views, or capture national definitions, methodology and fluctuations.

Beter verzoek

Please provide the employee population for the GRI 2-2 entities and all six employee measures, each by gender and region, using country-level national definitions. Keep non-employees separate and include methodology, context, significant-fluctuation threshold and movement reconciliation.

Sjabloon voor een formele e-mail
Subject: GRI 2-7 employee data request for [period]

Dear [name/team],

Please provide employee data for every entity included in sustainability reporting under GRI 2-2. Identify employees using the employment relationship under applicable national law or practice; provide agency workers and other non-employees separately for GRI 2-8.

Please provide total employees and permanent, temporary, non-guaranteed hours, full-time and part-time employees, with each measure broken down separately by gender and by region. Include source-system references, country definition mappings, headcount/FTE and period-end/average methodology, estimates, context, the significant-fluctuation threshold and a reconciliation of significant movements.

If a category is absent, report zero. Flag unavailable information for formal reason-for-omission review rather than describing it as not material.

Many thanks,
[preparer name]
Korte versie voor Teams / Slack
Please send the GRI 2-7 employee pack for the GRI 2-2 entities: total plus all five employee categories, each by gender and region, with national definitions, methodology, context and significant-fluctuation analysis. Keep agency workers/non-employees separate for GRI 2-8.

Sectorvoorbeelden

Retail

Context. Stores in several countries with seasonal hiring.

Aangepast verzoek. Provide employees by contract duration, guaranteed-hours status and working-time arrangement for every in-scope store and entity, by gender and country, with monthly averages and seasonal movement context.

Voorbeeldantwoord. Country HR returns separate employee tables and a seasonal movement bridge; agency labour is routed to GRI 2-8.

Manufacturing

Context. Multi-site business using agency labour.

Aangepast verzoek. Provide permanent, temporary, non-guaranteed hours, full-time and part-time employees by gender and region. Provide agency workers and other non-employees in a separate GRI 2-8 file after employment-relationship review.

Voorbeeldantwoord. Plant HR returns employee-only tables, national definition mappings and a separate non-employee worker register.

Stel uw disclosure op

Notities die gegevens tot een disclosure maken

LRA-trainingssjablonen — pas ze aan op uw organisatie en controleer de officiële bron vóór goedkeuring.

Methodenotitie

State the GRI 2-2 entity scope, employee definition, national definition mapping, headcount/FTE measure, period-end/average timing and any estimates.

Contextnotitie

Explain why temporary, non-guaranteed hours and part-time employment are used and any meaningful gender or regional differences, seasonality or structural change.

Toelichting op schommelingen

State the threshold for significant fluctuations, reconcile the principal drivers to the net movement and state directly if no fluctuation exceeded the threshold.

Vermelding in de inhoudsindex

GRI 2-7 Employees — [location/page]. For any unmet requirement: [requirement] — [permitted reason for omission] — [required explanation].

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Assurance-gereedheid

Controleer bij elke bewering het bewijs

Bewering Risico Te controleren bewijs
The employee population covers all GRI 2-2 reporting entities.An entity or employee population is omitted or an out-of-scope entity is included.GRI 2-2 entity list, legal employer register and entity-to-HRIS reconciliation.
Employees are distinguished from workers who are not employees.Agency workers or contractors are classified as temporary employees solely because of assignment length.Employment-relationship assessment and employee/non-employee classification.
Country classifications follow applicable national law or practice.A single corporate label overrides national employment definitions.Country-level legal definition mapping and HR sign-off.
Total employees are reported by gender and by region.One required breakdown is absent or does not reconcile.HRIS demographic and location extracts with reconciliations.
All five employee categories are reported by gender and by region.A category is omitted, labelled immaterial or reported with only one breakdown.Category-by-gender and category-by-region tables.
The counting method is stated and applied as described.Headcount, FTE and other measures are mixed without explanation.Approved methodology and calculation workbook.
The timing basis is stated and applied as described.Period-end and average figures are mixed without explanation.Dated extracts, monthly snapshots and averaging calculation.
Local definitions and mappings are documented.Internal labels cannot be traced to the reported categories.Country mapping table and local HR approvals.
Every table reconciles to primary HR data.Subtotals or tables do not tie to the employee population.HRIS/payroll reconciliation and exception log.
Overlapping categories are not added as mutually exclusive categories.Permanent, temporary and non-guaranteed hours are incorrectly forced to sum to total employees.Data model showing separate contract-duration, guaranteed-hours and working-time dimensions.
Significant fluctuations use a documented threshold.Fluctuations are selected arbitrarily after results are known.Approved threshold and period movement analysis.
Drivers of significant fluctuations reconcile to the net change.The narrative explains only part of the employee movement.Joiner/leaver bridge and deal, closure or restructuring records.
A direct statement is made when no significant fluctuations occurred.Silence is mistaken for a no-fluctuation statement.Approved disclosure draft and movement analysis.
Any missing information uses a permitted reason for omission.A category is omitted as not material or privacy aggregation removes a required breakdown.GRI content index, legal/privacy assessment and remediation plan where information is unavailable.

Voor te bereiden bewijsdossier

Veelvoorkomende hiaten in de rapportage

‘Workforce’ or ‘staff’ is used for the GRI 2-7 population, creating a risk that contractors or agency workers are included as employees.
Agency workers are treated as temporary employees without first assessing the employment relationship; non-employees belong under GRI 2-8 where applicable.
Only total headcount is reported, or the data are broken down by gender but not region (or vice versa).
‘Zero-hours employees’ is used instead of the broader required category of non-guaranteed hours employees.
Permanent, temporary and non-guaranteed hours employees are added as though all three categories were mutually exclusive.
Headcount versus FTE or period-end versus average is not stated.
A global corporate definition is used without applying national law or practice at country level.
Gender reporting is limited to Female and Male without explaining Other or Not disclosed categories and employee self-identification.
Seasonality, temporary employment or regional differences are presented without the context needed to understand them.
No threshold is reported for significant fluctuations, or ordinary employee movement is confused with a GRI 2-4 restatement.
A required category is omitted because it is said to be not material.
Privacy aggregation removes a required gender or regional breakdown without a formal reason for omission.

Veelvoorkomende hiaten

Fouten om te vermijden bij het verzamelen van gegevens

‘Workforce’ or ‘staff’ is used for the GRI 2-7 population, creating a risk that contractors or agency workers are included as employees‘Workforce’ or ‘staff’ is used for the GRI 2-7 population, creating a risk that contractors or agency workers are included as employees.
Agency workers are treated as temporary employees without first assessing the employment relationship; non-employees belong under GRI 2-8 where applicableAgency workers are treated as temporary employees without first assessing the employment relationship; non-employees belong under GRI 2-8 where applicable.
Only total headcount is reported, or the data are broken down by gender but not region (or vice versa)Only total headcount is reported, or the data are broken down by gender but not region (or vice versa).
+ Nog 5 tonen

Waar vaak een professionele afweging nodig is

Different national definitionsApply national law or practice at country level, aggregate the resulting figures and explain the approach.
Agency and contingent labourAssess the employment relationship first; route workers who are not employees to GRI 2-8 where applicable.
Overlapping categoriesKeep non-guaranteed hours separate from contract duration so an employee can be represented correctly in both dimensions.
+ Nog 4 tonen

Voorbeelden

Illustratieve voorbeelden

Synthetisch, geschreven door LRA — niet afkomstig uit een bedrijfsrapport en geen tekst uit een standaard.

Illustrative (synthetic) example — employees by gender

The figures are headcount at 31 December 2025. Gender is shown as specified by employees. Contract duration, guaranteed-hours status and working-time arrangement are separate dimensions; non-guaranteed hours employees overlap with permanent or temporary employees and must not be added to those two rows.

The organisation uses a 10% or 50-employee threshold for significant fluctuations. Permanent plus temporary equals total employees; full-time plus part-time equals total employees; non-guaranteed hours is a separate, potentially overlapping measure. Seasonal production explains temporary and non-guaranteed hours arrangements. No fluctuation exceeded the stated threshold.

Employees by gender — headcount at 31 December 2025 (employees)

Employee measureFemaleMaleOtherNot disclosedTotal
Total employees4203601010800
Permanent employees35031587680
Temporary employees704523120
Non-guaranteed hours employees45402390
Full-time employees25024055500
Part-time employees17012055300
Illustrative (synthetic) example — employees by region

The figures are average monthly headcount for 2025, calculated from twelve month-end snapshots. Region means country cluster and is applied consistently. Non-guaranteed hours is a separate status that overlaps with contract duration.

Employee numbers fell from 540 to 500. The reconciled bridge is: site closure −100; new shared-service centre +60; net movement −40. The organisation’s significant-fluctuation threshold is 5% or 25 employees, so the fluctuation and its drivers are reported.

Employees by region — average monthly headcount for 2025 (employees)

Employee measureNorth AmericaEuropeAsia-PacificTotal
Total employees220180100500
Permanent employees19015080420
Temporary employees30302080
Non-guaranteed hours employees2025550
Full-time employees18014080400
Part-time employees404020100

Bedrijfsrapporten

Hoe bedrijven GRI 2-7 in de praktijk rapporteren

Voorbeelden van volledige en gedeeltelijke rapportagepraktijk. Dit zijn op bewijs gebaseerde analyses, geen sjablonen om over te nemen.

Echte gepubliceerde rapporten
Aena S.M.E., S.A.
Air Transportation — Airport Services · Spain · 2025 · p.213 ↗
Naast elkaar vergelijken →
Aena S.M.E., S.A.'s 2025 sustainability report provides comprehensive data on total employees and detailed breakdowns by gender, region, employment type (permanent, temporary, non-guaranteed hours, full-time, part-time), with all figures recorded as headcount at year-end (pp.213-214). The report includes contextual information to aid understanding and notes a reduction in temporary employment, though it does not specify a threshold for what constitutes a significant fluctuation (p.214). The methodology for counting and timing is clearly stated, but explicit criteria for significance in employment changes remain partially addressed (pp.213-214).
Firstsource Solutions Limited
Professional Services · India · 2025 · p.90 ↗
Naast elkaar vergelijken →
Firstsource Solutions Limited's ESG Report FY 2024-25 provides partial data on total employees, permanent employees, and their breakdown by gender on page 90, but does not present these figures in the full GRI 2-7 structure (p.90). The report distinguishes employees and workers as separate groups but lacks detailed information on employee categories by region, temporary or part-time status, and does not clarify counting or timing methodologies (p.90). Additionally, the report does not include context necessary to understand the data or note any significant fluctuations, and age or management-category data are explicitly stated as insufficient substitutes for the required employee types and regional breakdowns (p.124).
Taiwan Cooperative Financial Holding Co., Ltd.
Banks / Diverse Financials / Insurance · Taiwan · 2024 · p.45 ↗
Naast elkaar vergelijken →
Taiwan Cooperative Financial Holding Co., Ltd.'s 2024 ESG Report does not clearly provide data on total employees or their breakdown by gender, region, employment type, or contract status, as these elements require direct re-verification and are not established by the diversity and management composition data presented (p.175). The report explicitly notes that gender and diversity statistics alone do not establish compliance with the relevant disclosure elements (p.175). Consequently, key details such as counting methodology, timing, context, and any significant fluctuations in employee numbers remain unclear.

Naast elkaar vergelijken →

✓ Knowledge Hub AI Assistant · human-in-the-loop
Dr Ross Kurinko

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Get practical answers for your reporting context.

Probeer Hoe bereid ik GRI 2-7 voor? Welke gegevens moet ik verzamelen? Waar kan ik een voorbeeld uit een echt rapport zien? Welke fouten moet ik vermijden?

Toets uw begrip

Scenario’s om door te werken

Payroll lists 420 employees, 35 agency workers and 18 contractors.

VWho belongs in GRI 2-7?
Modelantwoord tonen →

The draft treats permanent, temporary and non-guaranteed hours as three rows that must add to total employees.

VWhat is wrong?
Modelantwoord tonen →

One table uses period-end headcount and another uses average FTE.

VCan both be reported?
Modelantwoord tonen →

Employees fell from 540 to 470. A site closure removed 130 and a new centre added 60.

VWhat should the disclosure say?
Modelantwoord tonen →

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FAQ

Vragen die deze pagina beantwoordt

Which entities and people belong in GRI 2-7?+
Are agency workers temporary employees?+
Are permanent, temporary and non-guaranteed hours mutually exclusive?+
What gender categories should I use?+
What does region mean?+
Can I omit a category because it is not material?+
Can I use estimates?+
Must every table use the same methodology?+
How do I report significant fluctuations?+
Is a year-on-year employee change a restatement?+

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