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ESRS 2: General Disclosures·Disclosure Requirement GDR-P

Policies Adopted to Manage Material Sustainability Matters

Praktische leidraad voor het opstellen van deze disclosure. Gebruik deze kaart om te bepalen welke informatie u voorbereidt, om beweringen te toetsen en om onderbouwend bewijs te ordenen. Raadpleeg voor de exacte vereisten altijd de officiële European Commission-bron.

Gepubliceerd paspoort

Review in behandeling
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Standaard

ESRS 2: General Disclosures

Disclosure Requirement GDR-P · 2026-5010-final

Van kracht

2027-01-01

Officiële bron: Openen ↗

Laatst beoordeeld

Educatief materiaal van LRA · Niet uitgegeven of goedgekeurd door European Commission

Kern van de disclosure

This disclosure asks an organisation to explain the policies it has put in place to manage the sustainability matters it has identified as material. In practice, that means setting out the main policy commitments, what they are meant to achieve, and which material topics they cover, rather than just naming a policy document. The focus is on showing that the organisation has a clear policy basis for managing its material impacts, risks and opportunities.

The practical question is how far those policies apply and how they are used across the business. An organisation should make clear whether the policies cover the whole group, specific business units, regions or operations, and whether they apply consistently or only in certain areas. If coverage is limited, the organisation should explain the scope and any important exclusions so readers can understand the real extent of implementation.

Dit educatieve materiaal van LRA ondersteunt het opstellen van de disclosure. Raadpleeg voor de exacte vereisten altijd de officiële European Commission-bron.

Voordat u begint

Voordat u begint

Een korte checklist voordat u deze disclosure opstelt — vink elk punt af zodra het geregeld is.

Voorbereiding

Belangrijkste voor te bereiden informatie

Voorbereidingsveld Wat vast te leggen Aanwijzing voor bewijs Eigenaar
Policy title Record the exact title used for the policy in the organisation’s current documents. Approved policy register, intranet policy page, or signed policy document. Policy owner / Legal / Compliance
Policy purpose and scope Summarise the main aims and the core points the policy is meant to achieve or cover. Policy text, board paper, or internal guidance note that sets out the policy’s purpose and main provisions. Policy owner / Sustainability / Compliance
Linked impact topic State the impact, risk or opportunity area that this policy is intended to address. Policy rationale, risk register, or sustainability issue mapping that links the policy to the relevant topic. Policy owner / Risk / Sustainability
Policy changes this year Capture any changes made to the policy during the reporting period, including updates, rewrites, or removals. Version history, tracked changes, approval papers, or change log for the period. Policy owner / Legal / Compliance
Policy coverage limits Describe which parts of the business, activities, locations, or entities the policy applies to, and any explicit exclusions. Policy scope statement, applicability matrix, or group policy framework showing inclusions and exclusions. Policy owner / Legal / Compliance
External standards used List any outside standards, codes, or frameworks the policy says it relies on or follows. Policy references section, annexes, or linked standards register. Policy owner / Compliance / Technical owner
Social input considered Capture how relevant stakeholder views were taken into account when setting policy on social matters. Consultation notes, engagement summaries, employee or community feedback logs, and policy approval papers. Sustainability / Social impact / Stakeholder engagement
Human rights policy flag Confirm whether the organisation has a policy specifically covering human rights. Policy inventory, approved policy list, or governance attestation showing yes/no status. Legal / Compliance / Sustainability
Covered stakeholder groups Identify which groups the human rights policy applies to or is intended to protect. Policy text, scope statement, or stakeholder coverage matrix. Policy owner / Human rights / Sustainability
Human rights standards cited List the human rights-related standards, principles, or codes the policy refers to. Policy references, annexes, or compliance library showing the cited standards. Policy owner / Legal / Compliance
+ Subelementen van GDR-P tonen (LRA-werkchecklist)

Hoe u dit voorbereidt

Start by listing every policy or commitment you need to report, then decide which one is being described in each entry. Keep the wording consistent with the actual document name so the label in the report matches the source material.
For each policy, write down the main points it covers and the aim it is meant to achieve. Use plain business language so a reviewer can see what the policy is for and what it is intended to change.
Identify the impact, risk or opportunity that the policy is meant to address, and link the policy to that issue in a clear way. If the policy is about human rights, also note which groups it applies to.
Check whether the policy changed during the reporting period, and capture those changes in a short, factual note. If the policy refers to outside standards or other frameworks, record those references as part of the same entry.
Define the boundary of the policy carefully: state what is included, what is left out, and why any exclusions apply. For social topics, also note whether stakeholder input was used when shaping the policy.
Before finalising, compare your draft against the official source and confirm that each required item is present, accurate and complete. Make sure the final text reflects the source exactly in substance, even though the wording is in your own words.

De gegevens opvragen

Request the policy register and supporting evidence

Vertaal de disclosure naar een interne bedrijfsvraag — en pas die daarna aan op het taalgebruik van uw organisatie.

Which current policies, scope notes and related references do we need to evidence how the organisation manages its material sustainability topics?

Use your organisation’s own policy, governance and issue-management terms first, then map them to the reporting fields. Keep the request in the language the policy owner, legal team or company secretariat already uses, rather than framework labels.

Zwak verzoek

Please provide the ESRS 2:GDR-P policy disclosures, including the policy name, contents, related IRO, changes, scope, third-party standards, stakeholder consideration, and human rights policy details.

Waarom dit misgaat: It uses framework language that many internal owners will not recognise, and it bundles several reporting labels without saying what practical evidence is needed. That makes it harder to answer quickly and increases the chance of incomplete or mismatched evidence.

Beter verzoek

Please send the current policy documents and a short table showing: the policy title, what it is meant to cover, which sustainability topic or issue it supports, what changed during the period, where it applies and any exclusions, any external principles or codes named, and for people-related topics which stakeholder groups were considered. If there is a human rights policy, include the policy itself and the groups it covers. Use your own internal terms first, then we will map them to the reporting pack.

Sjabloon voor een formele e-mail
Subject: Request for policy evidence for [reporting period]

Dear [name/team],

We are preparing the sustainability reporting pack and need your help to collect the current policy evidence for [reporting period]. Please share the latest versions and any supporting records for the policies you own or maintain, together with the details below.

For each policy, please provide:
- policy title and current version
- short summary of what it covers and the main aims
- which sustainability topic(s), issue(s) or commitment(s) it is linked to
- any changes made during the period
- the parts of the business, entities or activities it covers, and any exclusions
- any external principles, codes or standards named in the policy
- for people-related topics, any stakeholder groups considered when the policy was set or updated
- approval or sign-off evidence, where available
- source link or document reference

Please use your own internal wording first, then we will map it to the reporting fields. If there are multiple policies, please send them in a simple table.

A possible LRA training template is attached below. Please adapt this to your organisation and check the official source before sign-off.

Kind regards,
[preparer name]
[team]
[contact details]
Korte versie voor Teams / Slack
Hi [name/team] — could you send the latest policy list and supporting evidence for [reporting period]? Please include the policy name, version, what it covers, any changes this year, scope/exclusions, linked sustainability topics, any external references named, and any approval record. Use your own internal terms first; we’ll map them later. A possible LRA training template is attached — please adapt to your organisation and check the official source before sign-off. Thanks, [name]

Sectorvoorbeelden

Manufacturing

Context. The business has site-level environmental procedures, a group code of conduct, and a supplier policy managed by Legal and Operations.

Aangepast verzoek. Please share the current group policies and site procedures that set out how we manage our main sustainability topics, including the policy name, what each one covers, any changes this year, which plants or entities it applies to, any exclusions, and any external codes or standards named. For people-related topics, include any worker or community input used when the policy was updated.

Voorbeeldantwoord. A table listing the Code of Conduct, Environmental Policy and Supplier Standards, with version numbers, approval dates, scope across all sites except one acquired plant, a note that the supplier policy was updated in Q3, and references to an external labour code and a responsible sourcing standard.

Financial services

Context. The business has conduct, lending, customer treatment and human rights policies owned by Legal, Risk and Compliance.

Aangepast verzoek. Please provide the current policy set that explains how we manage our material sustainability topics, including the policy title, summary of coverage, any changes during the year, business lines or entities in scope, exclusions, and any external principles or codes referenced. If there is a human rights policy, include the groups it covers and any standards named in it.

Voorbeeldantwoord. A table covering the Conduct Policy, Responsible Lending Policy and Human Rights Policy, with current versions, board approval dates, scope across retail and corporate banking, an exclusion for a discontinued product line, and references to an external human rights framework and a customer fairness code.

Stel uw disclosure op

Notities die gegevens tot een disclosure maken

LRA-trainingssjablonen — pas ze aan op uw organisatie en controleer de officiële bron vóór goedkeuring.

Methodenotitie

State how the policy information was compiled, including how each policy was named, how its purpose and related issue were identified, what counted as a change in the period, how scope limits and exclusions were treated, and which outside standards were noted.

Contextnotitie

Explain what the policy set shows about how the organisation manages its material impacts, risks and opportunities, including whether it has a formal human rights policy, which groups it considers, and whether it relies on external standards to shape its approach.

Toelichting op schommelingen

If the policy set changed during the period, explain whether that was due to new issues, revised priorities, updated external references, or a broader change in coverage, and note any shifts in the groups or topics the organisation now addresses.

Vermelding in de inhoudsindex

GDR-P Policies Adopted to Manage Material Sustainability Matters — [location / page] / [notes]

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Hulpmiddelen en formulieren voor de voorbereiding

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Gratis · Community-leden

Assurance-gereedheid

Controleer bij elke bewering het bewijs

Bewering Risico Te controleren bewijs
We prepared the coverage figure using the same basis across the period and checked that the policy summary matches the version approved for reporting.The assurer may find the figure or summary was built on an inconsistent basis, or that the reported wording does not match the approved policy document.Approved policy register; version history; reporting pack showing the basis used; sign-off records linking the published wording to the approved source.
We included the main policy points for the human rights policy and kept the description aligned to the current approved text.The assurer may probe whether the human rights policy was described fully and accurately, or whether key elements were omitted or outdated.Current human rights policy; board or management approval evidence; cross-reference table from policy clauses to the published disclosure; review notes confirming completeness.
We mapped each policy statement to the relevant business areas before publication so the disclosed coverage reflects the intended scope.The assurer may question whether the disclosure overstates or understates what the policy actually covers.Scope mapping or coverage matrix; policy inventory; internal review comments; evidence of sign-off by the policy owner and reporting team.
Where a policy changed during the year, we updated the disclosure to reflect the revised position and retained evidence of what changed.The assurer may test whether changes were missed, misdated, or described in a way that does not match the actual revision history.Change log; tracked revisions; approval dates; comparison between prior and current versions; meeting minutes or email approvals for the update.
We checked the stated scope and any exclusions against the underlying policy wording, including the parts of the business and locations it is meant to cover.The assurer may challenge whether exclusions were described too broadly or too narrowly, or whether the geography and operational coverage are unsupported.Policy scope section; exclusion list; entity and location mapping; legal entity or operational boundary schedule; internal review sign-off.
We reviewed whether the policy applies to relevant stakeholder groups and used the same group definitions consistently in the disclosure.The assurer may ask whether affected groups were left out, grouped too loosely, or described in a way that is not supported by the policy.Stakeholder mapping; policy wording on covered groups; consultation notes; internal consistency check between stakeholder register and disclosure text.

Voor te bereiden bewijsdossier

Veelvoorkomende hiaten in de rapportage

The information is presented without a date or as-at point.
The scope or boundary of the statement is left undefined.
Key terms are used inconsistently across the report.
Material changes since the previous period are not disclosed.
Assertions are made without supporting detail or a source record.
Boilerplate is used that does not actually answer what is asked.

Veelvoorkomende hiaten

Fouten om te vermijden bij het verzamelen van gegevens

Wrong ownerThe request goes to a policy team or sustainability lead when the facts sit with the business owner who actually runs the process and can confirm the current wording.
Framework language firstPeople ask for answers in disclosure terms instead of the organisation’s own policy names, topic labels, and internal wording, so the source team cannot map the data cleanly.
No clear boundaryThe team collects policy information without fixing which entities, sites, functions, or excluded parts are in scope, so the final set mixes covered and uncovered areas.
+ Nog 6 tonen

Waar vaak een professionele afweging nodig is

What counts as a policy when the same topic is covered in several documentsChoose a clear rule for whether you describe one umbrella policy or several linked documents, and explain the basis so readers can see how the named policy, its main aims and the related issue are connected.
How to handle policy wording that differs by country or business lineIf local rules or operating practices lead to different wording in different places, state the versioning approach and explain which wording you have used for the report and why it best reflects the group-wide position.
Whether to include parts of the workforce or value chain that sit near the boundarySet out the inclusion rule for people or activities that are close to the reporting boundary, then explain any exclusions so readers can see who is covered and who is not.
+ Nog 6 tonen

Voorbeelden

Illustratieve voorbeelden

Synthetisch, geschreven door LRA — niet afkomstig uit een bedrijfsrapport en geen tekst uit een standaard.

Illustrative (synthetic) example — Food processing

We set out our policy on responsible sourcing and worker treatment, which aims to reduce labour-rights and supply-chain harm linked to our operations and key suppliers. During the period, we tightened supplier screening, widened the policy to cover two additional raw-material categories, and kept the same exclusions for minor office services and short-term contractors; we also note that our approach draws on recognised external frameworks and that we considered employee and community views when shaping the parts touching social issues.
- The policy applies across our owned sites and tier-1 suppliers, with the exclusions above.
- It refers to the recognised human-rights due-diligence expectations and the recognised responsible-business guidance.
- We also maintain a separate human-rights policy covering employees, agency workers, direct suppliers, and local communities, with the same external references.

This example shows how a reporter can describe the policy in plain language, identify the main issue it is meant to address, note what changed in the year, explain where it applies and what is left out, and name the outside frameworks used. It also shows a separate human-rights policy and the groups it covers.

Illustrative (synthetic) example — Utilities

Our climate-transition and community-impact policy explains how we manage transition-related disruption, local engagement, and fair treatment in project delivery. In the year, we added a requirement for contractor grievance logging, narrowed one legacy exemption for emergency works, and kept the policy focused on our generation assets, grid projects, and major contractors rather than small administrative services; the policy also cites external frameworks and reflects feedback from residents and workforce representatives on the social side.
- The policy covers our generation assets, grid projects, and major contractors, but not small administrative services.
- It draws on the ILO Tripartite Declaration of Principles concerning Multinational Enterprises and Social Policy and the recognised human-rights due-diligence expectations.
- We have a separate human-rights policy for employees, contractors, affected communities, and customers, with those same references.

This example demonstrates a different sector using the same disclosure points in a distinct way. It shows how to describe the policy’s purpose, the issue it relates to, changes made during the period, the boundaries and exclusions, the external references, and the stakeholder input used for social matters.

Bedrijfsrapporten

Hoe bedrijven GDR-P in de praktijk rapporteren

Voorbeelden van volledige en gedeeltelijke rapportagepraktijk. Dit zijn op bewijs gebaseerde analyses, geen sjablonen om over te nemen.

Echte gepubliceerde rapporten
Sanoma Oyj
Education Services · Finland · 2025
Rapport openen →
Sanoma Oyj’s 2025 Annual Report includes a Human Rights Policy outlining sustainability-related principles and core commitments, as described on page 92. Additional supporting context about the policy’s scope, accountability, and stakeholder consideration is partially provided on page 118, though no specific headline values are given. However, several expected datapoints related to this disclosure are not found elsewhere in the report, indicating gaps in detailed reporting.
Amadeus IT Group, S.A.
Hotels, Restaurants, Leisure, Tourism Services · Spain · 2025
Rapport openen →
Amadeus IT Group’s 2025 Non-Financial Report includes a sustainability policy and a human rights policy described on page 115, indicating coverage of governance and policy frameworks related to human rights. The report also references measures to promote equal treatment and opportunities between women and men, though this disclosure is unclear and lacks detail (p.214). Several specific datapoints related to human rights incidents, complaints, and severe impacts, as well as other governance disclosures, are not found or not clearly addressed in the report.
Grifols, S.A.
Pharmaceuticals / Biotech / Life Sciences · Spain · 2024
Rapport openen →
Grifols, S.A.'s 2024 Integrated and Sustainability Annual Report provides partial coverage of its human rights policies, listing several relevant policies such as the Human Rights Policy and Risk Control and Management Policy on page 190. The report also references human rights due diligence processes initiated since 2022 to identify and manage risks across its value chain (p.136), and mentions human rights impacts and related strategy content on pages 153, 195-196, and 235. However, the report lacks clear, quotable disclosures for many specific datapoints, with several key elements not found or only unclearly addressed, such as detailed objectives, strategies, and headline values related to the disclosure (p.229 is unclear, and multiple datapoints have no evidence).

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Scenario’s om door te werken

A group policy on labour and community impacts was updated mid-year after a supplier audit found gaps in grievance handling. The draft report mentions the revised policy title and says it applies to direct operations, but it does not explain what changed or whether any sites were left out.

VShould you add a plain explanation of the policy’s main aims, the material issue it addresses, what changed during the year, and any parts of the business or value chain that are outside its scope?
Modelantwoord tonen →

The sustainability team has a human rights policy that covers employees, agency workers and contractors, and it also refers to a supplier code based on an external labour standard. The draft report lists the policy and the external standard, but it does not say which stakeholder groups are covered or how the outside framework is being used.

VDo you need to spell out the groups covered by the policy and identify any outside framework it draws on?
Modelantwoord tonen →

A company has one policy for climate transition and another for community relations. The climate policy was unchanged this year, but the community policy was rewritten after stakeholder feedback. The draft report describes both policies in the same way and does not distinguish which one was shaped by stakeholder views.

VHow should you handle the social policy so the report shows whether stakeholder views were taken into account?
Modelantwoord tonen →

A preparer is compiling the policy section and has a list of internal policies, but one of them is only a short statement with no objectives, no link to a material issue, and no mention of any outside standard. Another policy is a fuller document that includes all of those points. The team is unsure whether the short statement can be listed on its own.

VCan a policy be presented without explaining its purpose, its link to the relevant material matter, and any external standard it references?
Modelantwoord tonen →

Verwijzingen naar het raamwerk

Relevante ESRS-vereisten en verwante disclosures

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FAQ

Vragen die deze pagina beantwoordt

GDR-P (ESRS 2: General Disclosures) — what should I gather before drafting the disclosure?+
How do I use the step-by-step 'how to prepare' section for GDR-P?+
What data owner inputs do I need for the GDR-P policy disclosure?+
How do I define the scope and coverage limits for GDR-P without over-claiming?+
What evidence should go into the GDR-P assurance pack?+
Which GDR-P assurance claims should I verify before sign-off?+
What are the most common mistakes in GDR-P reporting?+
How do I turn the GDR-P data into a draft disclosure?+
Can I use the synthetic illustrative example disclosures to model my own GDR-P wording?+
Where do I find the GDR-P workbook and printable card, and how should I use them?+
How can the 'From company reports' table help with GDR-P drafting?+

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